Bookings Administrator and Volunteer Coordinator - Berkhamsted, United Kingdom - Open Door Berkhamsted

Description

Bookings Administrator and Volunteer Coordinator

Open Door

What we do

Open Door is a community and arts space on Berkhamsted Hight Street accessible to all, with a donations only café at it's heart.

We offer a wide range of activities, from workshops and exhibitions, community food and gardening projects, to volunteering opportunities.

Helping tackle social inequality and isolation is at the heart of what we do. Our funding comes from a mix of grants, donations and revenue generation from our activities.


How we do it
Our core values guide the way we work and the decisions we make as a charity.
-
We're here for everyone We're caring, welcoming and inclusive.
-
We empower we provide opportunities for everyone in our community to be active and make a difference
-
We're collaborative We unite the community, and work as a team with local people and organisations


The Bookings Administrator and Volunteer Coordinator Role
We are looking for a calm and highly organised bookings administrator and volunteer coordinator who is comfortable using a variety of systems and who has excellent communication and interpersonal skills


Key Responsibilities
Volunteer Coordination
- assist with recruitment of volunteers to cover the cafe and other parts of the business as required (placing adverts and progressing responses)
- hold monthly volunteer recruitment sessions (all those who have expressed an interest in volunteering with us are invited to attend this monthly session)
- compile weekly rotas and volunteer information sheet for activities
- take up references for new volunteers and organise DBS checks
- put together volunteer induction packs
- maintain volunteer records (contacts, training, DBS, skills & preferences)
- produce a monthly volunteer newsletter
- deal with volunteer enquiries

Venue Hire and Class Bookings
- provide tutors with registers for all classes from the Bookwhen system ensuring all relevant details are included (allergens,other requirements,emergency contacts, photo consent)

General Admin Tasks
- keeping the office tidy and organised
- putting together paperwork for the monthly repair cafe
- attending monthly team meetings as required
- and only as time allows, photocopying, shredding, scanning, uploading documents to sharepoint


Key Relationships

• General Manager
• Volunteers
• Venue Hire customers and tutors
• Marketing
• Finance

Is this you?

• Clear and confident communicator
• Efficient administrator
• Proficient user of the main Microsoft suite of products
• Confident adopter of new systems
• Able to work to deadlines and prioritise own work

5.
Working Hours
This is a paid role requiring a commitment of 15 hours per week Monday to Friday.

Based on site, reporting to the General Manger


22nd November 2023

Job Types:
Part-time, Fixed term contract

Contract length: 12 months


Salary:
£8,127.60 per year

Expected hours: 15 per week


Benefits:

• Flexitime

Schedule:

• Flexitime

Ability to commute/relocate:

• Berkhamsted: reliably commute or plan to relocate before starting work (required)

Work Location:
In person


Reference ID:
AAOD0001