Assistant Company Secretary - London, United Kingdom - Chadwick Nott

Chadwick Nott
Chadwick Nott
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Our client is a leading publishing and events company, listed on the London Stock Exchange and a member of the FTSE 100.

The operate in 35 countries and employ around 10,000 people.

They are looking to hire an experience Assistant Company Secretary to provide high quality company secretarial services and support to the PLC and all UK and overseas subsidiaries.

The position has a varied remit, including deputising for the Deputy Company Secretary where appropriate, and therefore requires someone who is willing to take on responsibility and work autonomously.


Key responsibilities:


  • Providing a full governance and secretarial service to the Group in accordance with its articles, the UKLA Listing Rules, the Companies Act, the Market Abuse Regulation and any other relevant legislation or regulation
  • Providing listed Company support including maintenance of restricted and insider lists, dividend documentation, Stock Exchange regulatory announcements
  • Drafting the Notice of Annual General Meeting and delivering, together with the Investor Relations and Events teams, the AGM and other general meetings as appropriate
  • Overall responsibility for the management of the Group's subsidiaries including filings with Companies House, Companies Registration Office (Ireland), updating Blueprint, UK and overseas subsidiary accounts review and approvals, summoning meetings, diarising meeting attendance, preparing minutes and followup actions, managing Board appointments
  • Liaising with external service providers for all nonUK subsidiaries
  • Assistance with quarterly review of the Group Structure Chart
  • Assisting with Corporate Projects including any preliminary restructuring and funding tasks and postacquisition tasksAssisting with the Group Restructuring Programme including managing the process for UK and Irish strike offsDealing with other adhoc requirements, including drafting minutes and related documentation and liaising with professional advisors including notaries
  • Assisting with the preparation and production of the Annual Report and associated shareholder mailings, including drafting elements of the Corporate Governance and Remuneration reports, liaising with internal and external stakeholders e.g. Group Finance, Investor Relations & Communications, auditors, Registrars and external designers
  • Assist with the collation and distribution of Board packs via the Board Portal (Diligent)
  • Acting as secretary of the Risk Committee and Treasury Committee including attending and minuting meetings, circulating actions and minutes in a timely manner
  • Liaising with the Registrars on all aspects of shareholder correspondence
  • Work alongside the Company Secretarial Assistant, providing training where required
  • Supporting and deputising for the Deputy Company Secretary as and when required

Qualifications

  • Corporate Governance Institute qualified with listed company experience
  • Good technical knowledge of company secretarial practice and working knowledge of Companies Act 2006, Listing and Disclosure & Transparency Rules, Bribery Act, Market Abuse Regulations
  • Understanding of the needs of the company secretarial function of an international Group
  • Commercial & business awareness
  • Experience of using Company Secretarial software (ideally BluePrint and Diligent) as well as excellent PC skills (Word, Excel, Powerpoint, Outlook) and, ideally knowledge of Visio
  • Strong interpersonal and communication skills
  • Confident, approachable and professional manner
  • Ability to work with minimum supervision and able to prioritise appropriately
  • Flexible and handson approach to duties, able to cope with unexpected and varied demands, with keen eye for detail
  • Good team player

Please send your CV to Charlie Compton at Chadwick Nott
Chadwick Nott Ltd is acting as an Employment Business in relation to this vacancy.
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