Finance and Administration Officer - Kingston upon Thames, United Kingdom - Orione Care

Description

Finance and Administration Officer
Hours

37.5 hours per week

Location

Based at 13 Lower Teddington Road, Hampton Wick.

Salary

£25,500


Benefits:


Annual Leave:
25 days plus statutory bank holidays.


Pension:
The People's Pension Employer 3% Employee 5% contributions.


Other:
Cycle to Work Scheme

Free parking at the office

About the organisation

Orione Care is the trading name of The Sons of Divine Providence a Religious Congregation founded on the teachings of St Luigi Orione.

Part of a world-wide family, with a strong foundation story within the UK the Charity has undergone significant changes since its inception in 1952 and is now Registered with the Regulator for Social Housing and Care Quality Commission.

Orione Care's work continues to change and progress, including ongoing £20million+ investments in new property developments.

At this time we are shaping our vision for the future and we are looking at what our plans will be for commitments to our tenants, residents, partners alongside our obligations to the world wide Religious Congregation and wider church.

About the role

This is the sort of role that is the glue that holds the team together.

Although reporting to the Head of Finance, you will be working across the departments of our small team, from finance, housing, maintenance, supporting members of the Religious Congregation and many other general administration duties.

With many core tasks essential to the success of the charity there are likely to be many one-off tasks to help the charity function to a high standard day to day.

This role will be a new one that will help the charity modernise and streamline its practices.

With key elements including undertaking purchase ledger work, supporting payroll, taking calls from customers, organising appointments, taking minutes for Board meetings, maintaining our website (have a look it needs modernising as well) and administering some systems.

About you

Orione Care is motivated by its faith so you will need to be in sympathy with the teachings of the Roman Catholic Church.

Dynamic and able to work with a varied and multi-faceted list of priorities.

Be a collaborative team player.

Able to find and present solutions to problems and challenges.

Organised and diligent you will help us with modernising our services.

You will want to roll your sleeves up and get stuck into day-to-day tasks.

We are a small team and we all need to pitch in across the organisation so you will be proactive and motivated to complete tasks independently of direct supervision.

Proven experience of managing financial transaction and payments is essential, with the opportunity to learn about the full range of financial administration, including payroll and pensions administration.

Good administrative experience would be beneficial but we are more interested in what you will bring to the organisation in terms of drive, determination and willingness to learn and make a difference.

Have the flexibility and adaptability required within a small, vibrant charity that combines its faith-driven mission with the requirements of multiple statutory regulators.

Key tasks

• Maintain full Purchase Ledger logging and coding invoices onto Opera database, logging invoices paid by Direct Debit, setting up new suppliers and Direct Debits etc.
• Initiate payments on the database and bank account.
• Reconcile supplier statements and resolve queries.
• Collect timesheets and undertake monthly payroll process for submission to external bureau.
• Run month end reports and help in preparing management accounts.
• Liaise with trustees and senior staff to organise and facilitate meetings.
• Support the rent/fee collection process, maintain and modernise our website and social media presence.
• Undertake general daytoday administration functions that ensure a smoothly running office.
• Support with Senior management and board administration including organising and facilitating meetings.
• Take minutes and assist with preparing and distributing papers.
• Write clear communications for the staff and also support the Congregation with their publications such as 'The Bridge' and marketing of the charity's activities.
• Act as administrator for databases and online software systems.
• Prepare and send out acknowledgements and thank you letters for charitable donations.
• Undertake weekly/monthly compliance checks for office building.

Essential criteria

• Experience of managing financial transactions and using finance databases
• Outstanding team player
• Positive 'can do' attitude.
• Adaptability and flexibility needed to handle wide range of tasks inherent in a small office environment.
• Excellent written and spoken communication skills.
• Experience using and administering databases and online systems.
• Excellent skills with software including Word, Excel and Powerpoint.
• GCSE Grade 3 or above in English and Maths

Desirable criteria

• Experience of working for