Procurement Information Coordinator - Lancashire, United Kingdom - Akton Recruitment

Akton Recruitment

Verified Company

Lancashire, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Procurement Information Coordinator

£20 per hour

Location:
Lancashire

Akton Resourcing are currently working with a local authority based in Lancashire, to recruit a Procurement Information Coordinator to join the Procurement team on a 6-month contract (with the role starting on 1st November).

The role holder will be responsible for scheduling, reviewing and monitoring the work of the team and contributing to the short-term planning of the service area.

Main Responsibilities:

To assist in the development of a professional Lancashire Procurement Service capable of meeting strategic and financial objectives and outcomes.
To identify, develop and manage the reporting requirements from all relevant datasets for the Lancashire Procurement Service to ensure senior management within the County Council are made aware of challenges and have access to information that drives effective decision making.
To support continuous improvement, predominately where further automation can lead to further source to pay efficiencies, driving ICT change through to business as usual.
To manage members of the Procurement Information Management Team ensuring training and development needs of staff are met to ensure the workforce is capable of carrying out their duties to a high standard of service delivery to meet the changing needs of the County Council.
To utilise best practice techniques to ensure procurement master data required within the Lancashire Procurement Service is available, approved to the highest quality as required.
To assist the PIM Manager to support the Purchase to Pay systems, databases and support master data, ensuring the purchase to pay business requirements of Lancashire Procurement Service and support systems are up to date, fit for purpose, managed effectively and data integrity is maintained and secure.
Deputise for the PIM Manager as required Line management, motivation and day to day support of all PIM Officers and PIM Team activities Coordinate and assist, when necessary, with the training of new starters to ensure compliance towards quality standards.
Support the PIM Manager in the management of databases and systems development where appropriate to enhance data quality and ensure they are current and reflective of suppliers with agreed contracts, making sure relevant contract information is up to date and fit for purpose.
To support the PIM Manager further enhance automation to improve efficiency and effectiveness of processes.
To monitor performance management data, lead on the provision of all management information data and reporting on behalf of the Lancashire Procurement Service including Freedom of Information data and EU statistics. This role involves interpreting complex management and financial information such as usage, procurement savings, reporting on Key Performance Indicators and consolidating information to support annual procurement plans.
To support PIM Manager ensuring adherence to legislative compliance and relevant standards.
To manage the capture of contractual information relating to goods, services or works onto electronic Catalogues, Frameworks, Schedules or otherwise and ensure availability to those that commission, procure or requisition.
To ensure data is accurate and timely and information can be comprehensively extracted from approved Purchase to Pay systems for the furtherance of the category management processes.
To regularly meet with County Council representatives on procurement activities.

Skills, Knowledge and Experience:

Degree educated (or equivalent) with 36 years' experience in a similar role, or significant vocational experience, demonstrating development through involvement in a series of progressively demanding roles.
Thorough technical knowledge and understanding of the work practices, systems, processes and procedures relevant to the role.
Understanding of departmental goals, as well as relevant Council policies.
Ability to motivate and support the long term development of staff.

**Start Date: 1/11/2023