Senior HR Administrator - Prescot, United Kingdom - St Helens and Knowsley Teaching Hospitals NHS Trust

St Helens and Knowsley Teaching Hospitals NHS Trust

Verified Company

Prescot, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Applications are invited for a highly motivated and organised individual to join the Human Resource Directorate.

As Senior HR Administrator/PA you will work directly for the Deputy Director of Human Resources while also providing support to the wider senior leadership team.

As a highly skilled and experienced Administrator/P.A.

you will provide a wide range of support using your strong verbal/written communication skills and high attention to detail and accuracy.

As an experienced Administrator/P.A. you will be used to managing confidential correspondence, highly sensitive matters and complex diary management. Your excellent interpersonal skills will enable you to deal with internal and external colleagues and stakeholder at all levels.

Interview Date - TBC

This role is vital in supporting effective functioning of the HR Directorate and the services it provides to the Trust which includes handling customer enquiries, coordinating meetings/events, providing administration support to the Deputy Director of HR.

Your adaptable approach, underpinned by a commitment and passion to deliver a first class service in an organisation which takes pride with its focus on staff engagement, development and wellbeing is essential.

St Helens and Knowsley Teaching Hospitals NHS Trust is the only acute Trust in Cheshire and Merseyside, and one of the few in the entire country, to achieve the title of OUTSTANDING, rated by the Care Quality Commission.

We provide a full range of acute adult services to our local population of circa 360,000 and provide tertiary services across a much wider area in the North West, North Wales and Isle of Man.

We are a Major Trauma Unit and the Mersey Regional Burns Unit.

Our '5 Star Patient Care' strategy is at the heart of all that we do; supporting our vision to provide world class services for all our patients by getting it right for every patient, every time.

Our latest achievements include:

Acute Trust of the Year
HSJ Awards November 201
Trust rates Outstanding by the CQC
Inspection August 201
Top 100 places to work in the NHS (NHS Employers and Health Service Journal)
Best acute Trust in the North West for quality of care (NHS Staff Survey 2021)
Best place to work in the North West (NHS Staff Survey 2021)

In the NHS Staff Survey 2021 the Trust scored the highest marks in the North West for the following areas;

Standard of care
Best place to work
Care of patients being the Trust's priority
Staff engagement
Staff morale
Compassionate and inclusive
Providing a safe environment for staff

Key Responsibilities

Ensure good communication pathways are maintained within the respective teams, clients and other stakeholders.
Acts as an advocate for the Service.
Production and delivery of highly sensitive and confidential letters, reports, presentations.
Support and participate in regular team meetings.
Support the Senior HR team in the administration of the review of policies and procedures and ensure they are communicated on the intranet as soon as they are approved by the appropriate committee.
Provision of a full range of secretarial and administrative processes and procedures.
Ensure diplomacy when liaising with senior personnel, Chief Executives, Directors, Board members and External stakeholders being sensitive to needs whilst maintaining a high level of professionalism.
Ensure the effective organisation and prioritisation the Deputy Director of HR's workloads to ensure that the arrangements for meetings are managed effectively, that relevant meeting material is available and that workflow is scheduled to ensure deadlines are met.
Support the Deputy Director of HR in the preparing of highly sensitive legal documentation, contracts and agreements, including the selection process for senior management.
Support the Directorate in the administration of risk management, information governance, audits and the provision of evidence for e.g. CQC inspections.
Support the Deputy Director of HR, Senior HR team in the provision of information ESR as required.
Schedule formal meetings and take minutes at meetings as required. E.g., Workforce Council, Equality, Diversity & Inclusion Steering Group and the Health & Wellbeing Steering Group.
Manage/lead adhoc delegated projects as required, e.g. staff survey, long service awards and staff friend and family survey.
Support the projects within the teams; ensuring administrative standards are met and version control optimised.
Monitor and update timetables, governance plans, audits etc. ensuring that terms of reference are in date against review schedules.
Initiate, manage and administer conferences and events for which the Deputy Director of HR has lead responsibility.
Provide support across the full range of the Deputy Director of HR's responsibilities including his/her responsibility for conducting an annual performance review of his/her direct reports include return to work a