Operations Assistant - London, United Kingdom - David Zwirner Gallery

David Zwirner Gallery

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

David Zwirner seeks an Operations Assistant for immediate hire at its London gallery.

This is a unique and dynamic opportunity for an individual who is looking to learn many aspects of gallery operations.

Primary responsibilities include:

Equipment & Vendors:

Liaising with vendors to schedule in maintenance including researching comparative costs.
Supervision of all vendors when at the gallery.
Ensuring vendor details and maintenance schedule are kept up to date.
Monitor public and private spaces and inform Associate Director, Operations of any necessary repairs as well as keeping a log of repairs.
Maintain all office equipment and liaise with relevant vendors for all repairs.
Order equipment for new starters and assist with onboarding and offboarding under the direction of the Associate Director, Operations.
Keep inventory record of all staff devices and fobs.

Scheduling & Office Support:

Prepare weekly Staff Meeting agenda and take minutes.
Oversee master calendar scheduling ensuring all events and staff birthdays added.
Update credit card expense spreadsheet and code accordingly.
Ensure intern manuals are kept up to date and oversee intern schedule.
Oversee entertainment budget for staff birthdays, and coordinate all aspects of holiday related events and parties.
Oversee Gallery Assistants in ordering items and supplies in a coordinated and costeffective manner to ensure that gallery is fully stocked with appropriate resources at all times.
When necessary, create invigilator rota and prepare reading material for invigilators.
Additional office support as needed/requested.

Qualifications:

Superior communication skills.
Ability to time manage and meet deadlines.
Ability to work with multiple teams is required.
Strong attention to detail.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations.

The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.