Office Assistant - Llanelli, United Kingdom - EBS Automation Ltd

Description

Leading industrial automation engineering group that is rapidly expanding immediately require an experienced Office Assistant located at the head office in Llanelli to join busy office and to be responsible for a wide variety of administrative duties.

The company is a highly respected provider of innovative industrial automation, testing and controls technology solutions with blue chip clients throughout the UK and EU.

Bespoke solutions for the automation of manual production processes are both designed and manufactured by the company so the environment is one of design, engineering and manufacturing excellence as well as total customer service.

• Answering phone calls and transferring them as necessary
• Opening post
• Reception duties: meet & greet visitors; arranging refreshments when requested
• Managing Stock of Stationary
• Arranging travel, accommodation, car hire and other bookings
• Data entry of holidays and managing holiday allowance for employees
• Updating holidays/work pass outs / lateness reports
• Arranging couriers for delivery of customer products
• Reviewing contracts when due for renewal (e.g., insurance, gas & electrics, mobiles, leases)
• Arranging services when due for renewal (e.g., boiler, alarm)
• Ensuring company vehicles are Insured, Taxed, Mot & serviced
• Various administrative duties
• Adhoc duties as required

• Obtaining quotes and raising purchase orders on Sage 50
• Data entry of supplier invoices and credit notes into Sage 50
• Supplier statement reconciliations
• Covering other finance duties when staff on leave
• Excellent attention to detail and highly organised, with a cando approach and the ability to manage conflicting demands in a wide variety of tasks and functions
• Excellent people skills and work ethic
• Excellent communicator
• Working knowledge of Sage 50 (desirable)

• Company pension
• Free parking
• Onsite parking

• 8 hour shift
• Day shift
• Monday to Friday

• LLANELLI: reliably commute or plan to relocate before starting work (required)