Administrator - Nottingham, United Kingdom - Harper Recruitment Group

Harper Recruitment Group

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Role:
Administration Manager

Salary:
£30k

Hours:
Monday-Friday full-time

Location:
Nottingham (NG16)

We're looking for an Administration Manager to work alongside the Maintenance Director and Maintenance Manager to provide professional and cost-effective service to clients.

The successful Administration Manager will be primarily responsible for job planning and diary management.

This is a great opportunity for someone who enjoys working in a fast paced and busy environment and who has strong organisational skills.

Duties include:

Acting as first point of contact for incoming calls and enquiries and transferring to relevant departments
Daily and weekly planning of maintenance jobs, including allocating equipment and resources inline with client requirements and liaising with clients to discuss timings and access etc.
Supporting senior members of staff with Sales and budget management
Issuing invoices and purchase orders, chase any outstanding payments
Update client databases and maintain client account details using various software tools.
Collaborate with the Maintenance Management team to check new and existing account checks for invoicing purposes
Book accommodation and flights on behalf of senior management
Create and update the weekly maintenance movement planner and distribute it.
Assist in preparing and sending quotation offer letters.
Report safety or environmental hazards, including faulty equipment, to a manager.

Skills and experience required:

Proven senior/managerial administration experience ideally working within a similar industry such as maintenance or construction
Highly organised and able to work in a fastpaced setting
Strong verbal and written communication
Must be a confident user of Microsoft Excel

This role does offer the flexibility to work from home with the occasional day you will be required to head into our clients offices.

Job Types:
Full-time, Permanent

Salary:
£30,000.00 per year

Schedule: