Personal Assistant - Westcliff-on-Sea, United Kingdom - Mid and South Essex NHS Foundation Trust

Mid and South Essex NHS Foundation Trust

Verified Company

Westcliff-on-Sea, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Are you an excellent administrator looking for an interesting role, then This is for you.

We have an exciting opportunity for you to join the Breast Unit at Southend Hospital as a Personal Assistant to the Director of Breast Screening.

Youwill provide a comprehensive effective and efficient Personal Assistant service to the Director of Screening to enable them to carry out their operational and managerial duties, ensuring effective organisation of their time.

Provide personal assistance to the Director of Screening to ensure the right focus is placed on priorities, planning, and organising complex activities including:
Responsibility for diary management including compilation, coordination and prioritisation of appointments and developing appropriate measures to ensure the best use of the Director of Screening

Responsible for typing clinic notes (MDT Memos) and clinical letters following the Consultant Radiologist Assessment Clinics.

Minute taking and maintenance of action trackers, producing reports, presentations and meeting papers to an excellent standard and circulating these in a timely manner in advance of and following meetings

Appropriately manage telephone calls in an effective and efficient manner.

Receive visitors on behalf of the Management Team, demonstrating professionalism and always exhibiting the core values of the group.

Undertake general administrative duties in support of the Breast Screening Service including scanning, uploading, and photocopying, in addition to creating, developing and managing databases, spread sheets and other documents in line with the needs of the Breast Screening Service.

Collate and prepare information, documentation and correspondence on behalf of the Director of Screening for a range of audiences both internally and externally.

Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.

From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be.

Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.

We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress

For full details about this varied and rewarding role, please see attached job description, but some of the responsibilities include

Youundertake a wide range of tasks including full inbox and diary management, minute taking and maintenance of action trackers and coordination of reports, presentations, and other correspondence. They will support the wider division with administration of projects and administrative tasks as agreed with the divisional leadership team.