Contract Support Administrator - Belfast, United Kingdom - Momentum Support

Description

Key Responsibilities

Support Services

• Log and manage the workload for planned and reactive calls using the computeraided facilities management (CAFM) system.
• Daily management and coordination of works through the CAFM system.
• Champion the requirement within the team to ensure the system is used correctly and records of work carried out are recorded on the CAFM system.
• Manage some aspects of service including the management of subcontracted services relating to areas of work and the planning of specific jobs.
• Maintain excellent working relationships with clients, suppliers, and subcontractors.
• Ensure all works are completed and invoiced by subcontractors in line with set KPIs.
• Ownership and support of AES levers creation and completion reports to support Maintenance and Cost KPIs.

Finance

• Liaise with site teams and finance department for creation and issuing of purchase orders and accurate processing of supplier invoices.
• Assist with Client billing through the Instruction to Work process ensuring timely invoicing from suppliers and to the Client.
• Prepare cost/spend reports for Contracts Manger and Client Governance team
• Provide administrative and financial support to the Project Management department. Which will include assisting in tender returns, organise meetings and control of documents.

General Administration

• Attendance at Client meetings relating to service as required.
• Record minutes at Monthly Managment meeting and monthly finance meeting.
• Assist in the coordination of weekend and holiday shutdowns with Site Leads and Supervisors.
• Ensure Company updates are communicated to all internal teams.
• Organise and attend offsite meetings as required.
• Attend marketing and conference events when required.
• Administration of onsite training and competency matrix.
• Act as a liaison to the Training and Organisational Development Manager for organising and booking training for all teams.
• Assist in the onboarding of new staff
• Methodical and analytical approach to work required.
• Attention to detail in terms of service is essential.
• Any other general administrative tasks

Qualifications, role specific knowledge and skills

• Microsoft packages, specifically: Outlook, excel and word

Desirable:

• Knowledge of finance packages
• Knowledge of Concept

Should you require reasonable accommodation or have any queries regarding in relation to this role, please contact the company on

• Momentum Support is an equal opportunities employer._

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Job Types:
Full-time, Permanent


Salary:
£23,000.00-£24,000.00 per year


Benefits:

• Company events
• Wellness programme

Schedule:

• Monday to Friday