Administrative Assistant - Bristol, United Kingdom - 4Social Work and Public Sector Staffing

4Social Work and Public Sector Staffing

Verified Company

Bristol, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrative Assistant - Bristol

Salary:
£
10.42 Per Hour

Full Time:
Monday to Friday - 08:30am to 16:30pm

Role Purpose:

Under the direction of the Manager, to provide a comprehensive administrative service to mangers, staff, customers and other stakeholders providing services within the company.

Responsibilities:

With the Manager, to participate in the formulation of detailed service objectives and policies.
With the Manager, to ensure effective and efficient implementation of corporate and company policies and the achievement of our client's objectives, including financial ones.
To contribute to cooperative working across services in accordance with our client's vision and values.
With the Manger to ensure that services are responsive to community needs and that equal opportunity and diversity issues are identified and addressed effectively.
With the Manager to ensure that both effective internal and external working relationships are maintained with other services, organisations and agencies relevant to the work of the team.
With the Manager to ensure effective and accessible communication with staff, service users, the general public and others as appropriate.
Provide word processing and other information technology support, including the effective presentation and layout of reports and information, the composition of letters when requested, the maintenance of data bases and presentation of statistical information.
Demonstrate IT skills and the use of our client's IT systems to other staff within the team.
Develop and maintain information systems (spreadsheets/databases/charts). Input and retrieve management information. To respond to information and requests by colleagues and Members.
Arrange meetings as required, including date, venue, refreshments etc and providing the relevant documentation.
Attend meetings, take notes/minutes, word process and arrange distribution.
Maintain staff diary/outlook and making appointments and other diary arrangements as requested.
Support team members and managers in maintaining accurate files, distribution of forms/tenders and keep records as necessary. To ensure that all personal information is maintained in a secure environment in accordance with the Data Protection Act.

Act as the first and central point of contact for the service both by telephone and in person. To determine and/or act independently, the initial response to enquiries which may be of a confidential/volatile nature.
Cover for other members of administrative staff across teams as needed.
Carry out financial duties in accordance with the financial regulations of our client using appropriate software:

a) processing invoices

b) Resolve queries relating to invoices

c) update and maintain spreadsheets

d) calculate costs on provider invoices including variations and enter on the IT system

e) process orders and set up new suppliers

Undertake periodic data cleaning exercises to ensure that financial systems are maintained in the optimum state.
Safeguard own health and safety and that of other staff and members of the public according to departmental policy including DSE Risk Assessments.

We offer:

24 hour one on one specialist consultant based within your geographical area
4Recruitment Services Employee Benefits Programme
Our own dedicated payroll support ensuring you get the full benefits of your payment

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.
To discuss this vacancy or other vacancies in your area please contact **Megan Eastop

**Job Description