Accounts Administrator - Ipswich, United Kingdom - Breheny Civil Engineering Ltd

Breheny Civil Engineering Ltd

Verified Company

Ipswich, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

JOB DESCRIPTION - Accounts Administrator

Job Title Accounts Administrator
Based Needham Office
Reporting to Accounts Payable Manager

Purpose of Job:
Assist Accounts team with the day to day running of the Purchase Ledger.

Works with making sure that the company processes and pays invoices received and ensure that the costs are applied to the correct contracts, departments, and people.

Responsibilities:

Duties will include, but not be limited to:

Receive Goods Received Notes from site and enter against appropriate order in system
Manage and control ticket receipts ensuring that sites send tickets in on time
Liaise with suppliers and sites to verify delivery of plant and materials to enable payment of invoices, in particular where tickets are missing or queries need resolving
Liaise with Plant/Buying Department in order to rectify any order queries
Ensure prompt resolution of invoice queries and timely collection of credit notes
Ensure site allocation sheets are maintained on projects and the information is uptodate on allocation of plant, staff and materials
Provide information on contract costings as requested
File cost information and tickets etc. as required
Liaising with colleagues and suppliers to resolve any issues with invoices, purchase orders and goods received notes.
Monitor accounts to ensure payments are up to date
Taking phone calls
Other Adhoc duties
Represent the business core values at all times

Key Working Relationships:
Procurement, Construction and Accounts departments.

Requirements:

Ability to use a range of IT packages including excellent knowledge of Microsoft Office
Knowledge and experience of Purchase Ledger/Accounting cost systems
Excellent communication skills
Team player with the ability to work well within commercial teams
Excellent organizational and time management skills, with ability to work to tight deadlines
Ability to see tasks through to completion
Ability to work under own intuition and think of new ways to drive efficiencies

Desirable

Construction industry experience
Knowledge of COINS ERP

Hours of work 8am-5pm with a one hour lunch break.

Salary dependent on experience.

Job Types:
Full-time, Permanent

Salary:
From £19,000.00 per year

Benefits: