Contract Support Administrator - London, United Kingdom - ABM

ABM

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Description:

JOB TITLE:
Contract Support Administrator

LOCATIONS:
London - hybrid working

SHIFT PATTERN:
Monday to Friday , 40 hours per week

SALARY:
Competitive

ROLE OVERVIEW AND PURPOSE

To provide contract support administrative duties and performance reports to the contract manager to ensure 100% compliance against all maintenance, reactive and quoted works tasks.

KEY RESPONSIBILITIES

General:

Understand, anticipate and deliver internal and external customer needs while building effective relationships
Efficiently respond to both internal and external customers through effective communication and personal accessibility
Ensuring systems both internally and externally are updated with the correct information and documentation
Helpdesk; including but not limited to; logging, distributing, and closing down of reactive calls
Maintain all maintenance asset files ensuring paperwork meets contract and H&S compliance
Assist Contract Manager in production of the contract monthly report
Ensuring compliance to policies and procedures
Assisting the Management in ensuring compliance with H&S requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment

Financial:

Raising quotes onto in house system and following through process / requirement to the completion of the works
Liaise, organise, and raise purchase orders to Sub Contractors for both annual contract maintenance works and specialist reactive works
Manage spend against budget when raising reactive purchase orders
Collate monthly forecasting on reactive works for ABM and client
Produce monthly reactive invoicing and issue to client

REQUIRED SKILLS AND EXPERIENCE

2 years' experience within an administrator role
You will be able to demonstrate excellent customer service skills and commercial awareness
Financial reporting experience

Desirable: