Personal Assistant - Port Talbot, United Kingdom - Swansea Bay University Health Board

Swansea Bay University Health Board

Verified Company

Port Talbot, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An exciting opportunity has arisen to be part of the Senior Management Team for the Learning Disabilities Division, within the Mental Health and Learning Disabilities Service Group.

You will provide comprehensive, efficient, organised and confidential personal administrative support to the Divisional Manager and Senior Management Team.

The post holder will facilitate and support meetings, preparing all relevant paperwork. The production of accurate and well-presented correspondence, reports, minutes and other materials as appropriate.

The post requires maintenance of office diaries including the organising of internal, multi-directorate, multi-partnership meetings, booking of venues and catering arrangements when required.

Attendance at meetings to take minutes and identifying items, which require follow up, or actions and refer to the appropriate person.

Opening incoming mail and maintain a comprehensive filing system.

It is essential that the post holder has excellent keyboard skills and to be conversant with a range of computer packages.

Be the first point of contact for the Service, ensuring a professional and
positive attitude at all times.

Develop and control administrative systems to assist with the management of the workload and responsibilities, providing a wide range of administrative and secretarial support in addition to supporting team working across the service.

Duties include but are not limited to:

General administration:
Diary management, general office duties, produce correspondence/minutes/reports/notes etc., meeting support and facilitation, administration of HB systems (i.e. ESR, Oracle), administrative support.

Project Work:
Effective project planning and support, draft presentations, manage action logs, prepare agendas, collate papers and reports.

Information Resources:
Be responsible for establishing, managing and maintaining manual and electronic systems. Support staff in the usage of IT systems.

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.