Billing Assistant - Birmingham, United Kingdom - Gateley

Gateley

Verified Company

Birmingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title
Billing Assistant
Closing Date
12-Jul-2023
Position
Full Time
Business Entity
Gateley
Department
Accounts
Location
Birmingham - United Kingdom
Job Type
Experienced Hire
Description

Gateley is a legal and professional services group, with over 580 professional advisers.
We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond.
We proudly won 'UK Law Firm of the Year' at The British Legal Awards 2019.

We are forward thinking and straight talking, our approach is to find solutions to the problems that our clients face.

The Team
Our highly skilled and diverse finance team delivers accounting services to our exciting and dynamic Professional Services Group.

Offering a wide range of services across all legal and non-legal businesses within the Group, the finance team are organised broadly into Group Accounting, Legal Cashiering, Billing, Credit Management and Purchasing functions, we service our internal clients to a very high standard and add value by going out of our way at all times.

The Role

Assist with the processing of invoices and dealing with billing enquiries. Ensuring all bills are processed accurately, in line with the firms processes and in a timely manner.
Producing straight forward invoices, ensuring all information provided by the fee earners is correct and compliant with both VAT and the firms policies/procedures.
Provide assistance and support to staff of all levels in relation to bills.
Adhoc information and reporting requests.
Dealing with all aspects of ebilling as required across multiple client platforms.
Processing credit notes, ensuring all requests follow the firms' guidelines and procedures.
Assisting with time recording maintenance, revaluing of WIP and reapportionments
Processing all WIP, Disbursement and Expenses transfer requests via our accounts service desk in a timely manner.
Provide assistance with the training of new team members on billing processes, as required.

This job description is not an exhaustive list due to the requirements of the role.

Therefore, the job holder may be required from time to time to carry out other ad hoc tasks as requested.

Key Skills & Experience

Good IT skills including a working knowledge of Excel
An understanding of VAT regulations
Previous experience of working in an office based legal finance environment
Ability to work well as part of a team and meet deadlines
Ability to work effectively under pressure
Strong attention to detail and high levels of accuracy
Excellent verbal and written communication skills
An understanding of Solicitors Accounts Rules, previous experience of Ebilling (ideally in a legal context) and LEDES formats, and prior use of the 3E platform would be highly desirable.

The Benefits

With support, coaching and feedback from some of the most engaging colleagues around our great development and progression opportunities will reward your commitment and loyalty.

We offer a competitive remuneration package where you'll be rewarded for your individual performance with an opportunity to receive an annual bonus.

In addition, we have a wide range of learning and development opportunities via our Learn platform to develop new skills and progress your career.

Our My Flex comprehensive rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and many more benefits (grade dependent).

Finally, with "Perks At Work" you can select a host of retail benefits that suit your needs alongside a Community Online Academy, free courses for all from fitness to coding to languages to hip hop dance.

We are Gateley

We are forward thinking and straight talking, our approach is to find solutions to the problems that our clients face.

Gateley is a legal and professional services group, we are a group of formidable experts in all areas of law and business.

Passionate problem solvers, we get our kicks from finding the right answers and getting our legal and business clients where they need to be.

We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond.

Being part of Gateley is not just about the expertise that you bring; it's about attitude too.

The 'Gateley Story' is the story of our people and our culture.

It is what has got us to where we are today as a successful business and it's the driving force behind the Gateley Team Spirit and the values that have shaped it.

We have a set of shared internal values that capture what the Gateley Team Spirit is, and this includes five elements that bind us all together as one Gateley:
Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together. Every year across the group, we recognise members of our team that have g