Administration Co-ordinator - London, United Kingdom - Not Now Music Ltd

Description

Administration Co-Ordinator (with Degree)

Important:

Please send (in addition to your CV), a cover letter introducing yourself and giving some examples of how you fulfil the criteria within our person specification and any ways in which your career experience qualifies you for this role.

Applications without a cover letter will
not be considered.
We are a small, friendly and well-established music company with a head office in North London.

Reporting to the company's directors, you will be responsible for a number of administrative tasks that are essential for the day-to-day running of the business.

These include daily order processing, invoicing, shipping Amazon orders and submitting quarterly stock sales returns.


Main duties include:

• Managing and Shipping weekly Amazon purchase orders via Amazon Advantage
• Processing of Amazon invoices and returns
• Process invoices and credit notes on Sage 200
• Stock transfers on Sage 200 keeping stock uptodate
• Uploading new titles to Amazon and Gracenote
• Registering new releases with copyright societies
• Submission of quarterly sales to copyright societies
• Adding new titles to the company's website & social media
• Put together monthly sales sheets in Adobe Acrobat Pro and occasional marketing tools for the sales team
• Help the team with proof reading of Vinyl/CD artwork

Other duties will be ad hoc, but will include helping out with other smaller tasks as and when times are busy


Place of work

It is envisaged that after initial training, a combination of work-from-home and office-based will be the norm for this role.

Although we may return to being fully office based in the future


Person Specification

The following are
essential for this role:

• Degree level qualification and Excel skills
• Commercial administration experience in the last 12 months (note: recent graduates

- with relevant work experience during their course will also be considered).

• Must be eligible to work in the UK, and be able to commute to North West London as

and when required for office days.

The following skills and attributes are
highly desirable for this role:

• Knowledge of Amazon Advantage or Fulfilled by Amazon is an advantage, but not essential as training will be given
• Experience in the use of accounting software desirable but not essential as training will be given
• Numerate, able to input data accurately, great attention to detail
• Organised, with excellent time management and ability to work to deadlines
• Calm and confident under pressure
• Ability to take responsibility, initiative and work independently
• High standard of written and spoken English and a pleasant telephone manner
• Reliable, friendly, cooperative, and willing to address all admin tasks as and when necessary

Checkable references and proof of degree-level qualification will be required in the event that you are shortlisted for the position.

Salary & Location
Work-from-home / Office-based (

Office Location:
London NW2)


Hours:
Mon-Fri

Fixed Term Contract: 12 months (with potential for extension)


Salary:
£25,000 pa (a.a.e.) rising to £26,000 after an initial 3 month trial period.


Benefits:

• Company pension scheme after 3 months
• 28 days annual holiday including Bank Holidays
• Remote and office working
• Casual dress

Application Closing Date:
April 17th, 2024


Job Types:
Full-time, Contract, Permanent


Pay:
£25,000.00-£26,000.00 per year


Benefits:

• Casual dress
• Company pension
• Onsite parking
• Work from home

Schedule:

• Monday to Friday

Work Location:
Hybrid remote in London NW2 2AZ

Application deadline: 06/07/2021

Expected start date: 06/05/2026