Emea Payroll Lead - Colchester, United Kingdom - Informa Global Support

Informa Global Support

Verified Company

Colchester, United Kingdom

3 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company Description

Informa is a leading international events, intelligence and scholarly research group.

We're the specialist's specialist.

Through hundreds of powerful brands, we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business, make breakthroughs and take better informed decisions.

Informa is listed on London Stock Exchange and a member of FTSE 100, with over 11,000 colleagues working in more than 30 countries.

Job Description:

The EMEA Payroll Lead is expected to assume the following key responsibilities plus any other reasonable duties as required:

Responsible for ensuring that the EMEA Payroll team is resourced and trained to deliver the payrolls within the remit of the team
Lead on EMEA payroll strategy, continually reviewing the portfolio of EMEA payrolls
ensuring payrolls are processed through leading outsourced payroll bureaus who are fully registered and compliant whilst ensuring value for money.
Lead on all aspects of EMEA payroll transitions in and out of the model, including payroll vendor transitions, project management, project planning, system specifications, testing, and system delivery.
Responsibility for the setup of new entity payrolls including PAYE registrations, system selection and payroll set up
Work stream lead advising Informa on all payroll related matters regarding acquisitions and payroll disposals
Lead on all EMEA payroll related initiatives whilst supporting the wider business, Finance and HR with their projects and initiatives where payroll is a dependency (i.e. Pension, Benefits and Reward)
Partner with key business stakeholders to ensure that requirements are met for transitions, projects, and BAU operations.
Ensure that all company policies are adhered to
Build and develop an efficient and effective team; recruit and retain the best people for the job against the competency framework and actively plan for succession to develop and replace individuals effectively.

PAYROLL SYSTEM IMPLEMENTATION

Create project plans, drive the plan proactively, manage and troubleshoot issues and initiatives
Coordinate relationships with internal functions (HR, Pensions, Benefit teams and Finance) to put implementation plans in place
Maintain continuous dialogue and interaction with all functional areas and ensure accurate and timely communication with all involved parties
Maintain constant, ongoing, proactive communication with the payroll bureau to ensure implementation and business as usual success
Perform process mapping and gap analysis
Define system and reporting specifications, manage the data migration, reconciliations, testing and parallel runs through to go live
Write detailed specifications for Payroll GL outputs, ensuring the GL report is correctly designed to allocate the salary costs correctly within the Finance systems framework.
Where necessary define and specify HR to payroll interfaces, working with the Oracle/SAP teams, providing mapping tables though to testing

PAYROLL OPERATIONS

Lead the EMEA payroll team and develop the relationships with the thirdparty payroll bureau ensuring service level agreements and KPI's are met
Work with the EMEA payroll bureaus, ensuring payrolls are processed accurately and on time, meeting all statutory requirements
Ensure the payroll function has sound payroll procedures in place to ensure the team have the tools and training material to operate the payrolls correctly
Promote the requirement for continuous process improvement and proactively encourage the team to review and improve process.
Ensure payments are executed correctly and on time for all the EMEA payrolls ensuring sufficient funds are in place to meet the payment requirements on the agreed dates
Raise and agree change control documentation for any changes in payroll setup requirements with the payroll bureau
Monitor payroll bureau's performance to ensure compliance with the terms of service agreement, taking appropriate corrective action where required
Lead the Payroll Team to manage the timeliness of HR input into their systems enabling timely interfaces into the payroll system
Lead the Payroll Team ensuring all payrolls are checked, reconciled and the mandatory financial reports are provided to Finance and other stakeholders
Lead the Payroll teams to ensure all payrolls are correctly presented for sign off and that bacs submission documentation is forwarded to the bureaus within agreed timescales
Ensure the list of authorised signatories and contacts for payroll sign off and changes are maintained
Ensure all thirdparty payments are made correctly and on time
Advise the Payroll team management and employee's on issues relating to pay, tax, national insurance, pensions and benefits processed through the payroll
Lead the team ensuring they have the skills to carry out their work effe