Team Assistant - London, United Kingdom - Inmarsat

Inmarsat

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Company Description About Us**One team. Global challenges. Infinite opportunities. At Viasat, we're on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We're looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

Job Description What you'll Do**The team assistant will be the organisational lynchpin for the 'Aviation and Enterprise business units. You will provide support for the global team and perform a broad range of tasks to ensure a supportive administrative environment.

The right individual will have experience managing multiple priorities in an energetic and logical manner and will need organizational talents, combined with flexibility and tolerance for change.

The role will require a natural relationship builder, confident working under his/her own direction, who engages with internal and external parties in a pleasant and effective way.

The day-to-day

Understand the priorities and activities of the team and provide appropriate and timely administrative support
Organise regular team building events and support customer meeting logistics
Coordinate with facilities on London office space planning and management for Aviation and Enterprise team needs
Responsibility for administration of aviation department budget for local expenses, generate purchase orders and requests in a timely and organized manner
Arranging meetings and diary management
Booking travel for the team and processing expenses for managers
Preparation of written materials, PowerPoint presentations and draft correspondence
Adhoc logístical support liaise with IT, Telecoms etc. in the event of any issues
Handle confidential information with discretion
Provide assistance to cover for other administrative assistants if required

Qualifications What you'll Need**- Experience supporting a team of geographically dispersed individuals

Excellent PC skills including Word, Powerpoint, all MS Office functions and basic database skills
Familiarity with Concur, Oracle, MS Teams, and Coupa (or similar business systems)
Capable of producing quality business presentations and written content
Highly organised and able to reprioritize workload as required to achieve new demands
Ability to establish and improve existing systems
Highly proactive, "cando" attitude
Confident to work with very little supervision and remote from the team
Clear communicator and proactive problem solver
Creativity, outofthebox thinking and ability to find new ways of doing things
Strong interpersonal skills and team spirit
Fluency in written and spoken English
Creativity, outofthebox thinking and ability to find new ways of doing things

What Will Help You On The Job

Previous experience working in a similar environment

Additional Information
You must be eligible to work in this location advertised.

Role will require the successful applicant to be onsite a few days a week.

EEO statement
Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.