Programme Support Officer, Asia - London, United Kingdom - CAFOD

CAFOD
CAFOD
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Starting Salary:
£30,354 - £31,878 including London Weighting

Contract:
Permanent

Location:
London/UK Hybrid working with a minimum of 40% of your time in the London Office

Job Profile

The Asia and Middle East Programme Support Officer will support the delivery of programmes and projects within CAFOD's Asia & Middle East (AME) region, contributing to effective programme cycle management.

The role will work on a portfolio of countries within CAFOD's AME region through support to integrated development and emergency response programmes.

The portfolio may vary but is likely to include several of the following:
Afghanistan, Bangladesh, Lebanon, oPt & Israel, and Sri Lanka.


Partnership is central to CAFOD's way of working and the post holder will support the nurturing of effective relationships with partners.

The post holder will also build effective working relationships across the AME team and cross-organisationally.

The role has some cross-organisational functions linked to work with CAFOD's emergency, programme quality, fundraising, finance, media and communications, policy and advocacy functions.


The post may require travel for up to 4 weeks per year however CAFOD's policy to minimise staff travel means alternatives to travel will be sought where possible.


The role reports to the Country Programmes Representative for Bangladesh, Cambodia and Myanmar but may be task managed for specific pieces of work by other relevant team members.

The post holder will provide support to managers and Programme Officers in the AME team and will liaise closely with other support staff within the AME team.


Key Responsibilities
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To support effective administration of programmes in line with Project Cycle Management (PCM) principles and processes

  • Correspond with partners in relation to the processing of grants and CAFOD's PCM system.
  • Maintain uptodate records on the WebPromise database, including registering projects/programmes, generating approvals, ensuring partner details and bank details are up to date, etc.;
  • Ensure CAFOD's document storage policy is adhered to by maintaining appropriate digital or paper files in adherence with CAFOD's procedures and donor requirements.
  • Ensure that programme files are closed/archived with the relevant information and logged on to WebPromise, in particular donor funded programmes where the requirements may differ from CAFOD's;
  • Support the programme team by assisting in organising visitors to CAFOD and CAFOD staff visits to programmes in AME, including preparation of visa/invitation letters, travel and accommodation needs, arranging meetings internally and externally, ensuring financial needs are met;
  • Support the AME team with the preparation and submission of grant approval documents.
  • Provide PCM and other induction support for new team members;
  • Where appropriate provide support to CAFOD staff and accompaniers based in the region
  • Support Programme Officers to monitor Safeguarding processes with partners
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Support the delivery of programmes and projects

  • In agreement with the relevant manager or Programme Officer appraise project proposals from partner organisations and review their ability to manage and implement the proposed work, facilitating participatory planning processes where necessary;
  • In agreement with the relevant manager or Programme Officer work with partners on monitoring and reporting to review progress against outcomes and indicators;
  • Support the relevant manager or Programme Officer to ensure compliance with CAFOD's requirements (eg programme management manual and finance manual processes; safe, accountable, dignified and inclusive programme standards) including undertaking related administrative functions.
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Support the maintenance of effective relationships
with partners and key stakeholders

  • In agreement with and with the support of the relevant manager or Programme Officer contribute to developing, nurturing and managing relationships with CAFOD's partner organisations in line with the principles and standards set out in CAFOD's partnership policy, guidance and tools;
  • Support the investment in partners' capacities, by contributing to the identification of needs, development of plans to strengthen capacities, identification of sources of support, etc.
-
Contribute to the financial management and accountability of programmes and projects:

  • Prepare and monitor budgets relating to both CAFOD and partner-led expenditure, in conjunction with the relevant manager or Programme Officer;
  • Support the relevant manager or Programme Officer in ensuring that the programme is delivered within an agreed budget
  • Support key processes such as procurement or internal/external audits and ensure accurate records are kept according to CAFOD policies and procedures.
  • Assist the team in annual budgeting, monitoring expenditure including team costs and calculating variances.
  • Support with re
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