Team Administrator - Stafford, United Kingdom - Midlands Partnership NHS Foundation Trust

Midlands Partnership NHS Foundation Trust
Midlands Partnership NHS Foundation Trust
Verified Company
Stafford, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
1. Provide customer focused services for the Team including receiving calls and relaying messages. 2. To input student data relating to practice assessors and practice supervisors in line with NMC requirements.


  • To update student information on the system as required and send notifications to clinical teams 4. Maintain spreadsheets and data bases with data as directed by the Education & Development Officer/Clinical Placement Quality Lead / Clinical Training Manager. 5.
Create and maintain accurate student case notes ensuring student details are updated as necessary. 6. Take, transcribe and distribute formal minutes following corporate standards, producing and distributing action sheets as necessary. Follow up responses to actions in preparation for follow up meetings.


  • Maintain an effective office support system including filing, photocopying, faxing and scanning. 8. Deal with general enquiries from, internal clinicians and external organisations, in a confidential and sensitive manner.
Accurately record any messages and ensure suitable follow up. 9. Maintain electronic diaries for the Team. 10.

Provide administration support to the Team including typing of correspondence, ensuring strict confidentiality is maintained at all times. 11. Manage and prioritise own workload in order to meet specific deadlines. Able to work on own initiative with limited supervision.


  • Produce a range of highly confidential good quality documents including typing of letters, memoranda etc., also composing correspondence where required. 13. Input information and correspondence provided from other organisations received by the Team onto the Trust computer system.
  • Maintain Trust/Service databases to meet Health Education England, Local, directorate and Trust targets. 15. Maintain strict confidentiality of information concerning students/staff and sensitive Trust business at all times.
  • To implement any administrative policies and changes to working practices that may be required and as agreed. 19. Undertakes surveys, audits relevant to own role.
  • Orders and maintains office supplies and stationery. 21. To receive students, staff and visitors in a friendly and courteous manner, enhancing the reputation of the team and its services.
  • At all times to act in a manner that promotes the safety and well-being of students and fellow team members. 23. Work within clear guidelines and processes but will have autonomy to plan and prioritise own workload and act independently.
  • Maintain concentration when producing reports to a high standard and accurately inputting data. 25. Demonstrate an understanding of the importance of effective team working within a diverse team.
Have the ability to adapt and use initiative as the need arises. 26. Combination of sitting, standing and walking; use of VDU equipment for the majority of the day. 27.

Exposure to frequent interruption to routine relating to telephone calls, requests and demands. 28. Frequent concentration required; work pattern may be unpredictable. 29.

Occasional exposure to emotional or distressing circumstances. 30. Undertake training as required for this post. 31.

To undertake such other duties as may be required of the post. 32.

Assist in maintaining own and others health, safety and security and help to maintain a clean and safe area in which to work.

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