Administration Assistant - Newcastle upon Tyne, United Kingdom - Newcastle University

Newcastle University
Newcastle University
Verified Company
Newcastle upon Tyne, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

What's in it for you? Newcastle University is a great place to work, with excellent benefits.

We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Newcastle is an inclusive global University community where everyone is treated with dignity and respect.

As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.


Salary:
£21,197 with progression to £22,662 per annum, pro rata.


Closing Date: 08 February 2023

The Role


The University's Vision and Strategy sets out an ambitious and exciting journey, to be a people focused, world-leading university that harnesses academic excellence, innovation and creativity to advance knowledge and provide benefits to individuals, to organisations and to society as a whole.


The purpose of this new role is to provide a comprehensive administrative support to a visually impaired senior lecturer working in clinical research and teaching, using existing administrative skills to make a difference to a colleague's working life.


This role will be for 8 hours per week (21.62% FTE per week) with the hours of work to be agreed mutually with the senior lecturer and the post holder.

This is a fixed term post available for approximately 2.5 years (depending on the agreed start date).

Key Accountabilities
Support the Senior Lecturer in the delivery of administrative activity
Assist the Senior Lecturer with reading out the written notes from medical records on sensitive medical related research topics
Assist with all filing and management of all associated study paperwork and documents.

Assist the Senior Lecturer in scanner protocol development by reading out the display of the scanner computer and operate following the instruction.

Provide support with student handwritten course work by reading out the handwritten course notes from the student.

Provide general administrative support as required with meetings, seminars (often in different locations), navigating and bringing key written information to the attention of the Senior Lecturer.

Provide note taking at Senior Lecturer's annual appraisal.
To undertake other reasonable duties or responsibilities as requested by the Senior Lecturer

The Person (Essential)

Knowledge, Skills and Experience
An ability to work with the colleague with disability
Experience of managing confidential and/or sensitive information with tact and discretion, and a working knowledge of data protection GDPR requirements
Excellent organisational, interpersonal and communication skills, including the ability to triage queries and issues efficiently
Excellent IT skills with proficiency in the use of Microsoft Office (especially Outlook, Excel, and Word) products and aptitude for development in and use of core software and data systems (preferably SAP)
Demonstrable administrative skills, including experience of establishing and maintaining filing systems (electronic and paper), servicing committees etc.
High attention to detail with a commitment to data accuracy and integrity
Ability to work quickly and accurately to tight deadlines whilst paying attention to detail
To work flexibly as required by the demands of the post

Attributes and Behaviour
Understands the University values and guiding principles
People orientated, is approachable and has a positive 'can-do' attitude
Has a patient, sensitive and empathetic manner
Provides a punctual and reliable service
Works in partnership with others and has excellent interpersonal and organisational skills
Demonstrates high energy and commitment to delivering an excellent service
Has a positive attitude towards continuous process improvement
Sees other areas and people as 'customers' and follows through on enquiries and requests
Demonstrates resilience to the demands of the role and pace of change
Promotes a culture of mutual respect


Qualifications:

Grade A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications with some work experience or significant relevant work experience in the unit or a comparable setting


The University holds a silver Athena SWAN award in recognition of our good employment practices for the advancement of gender equality.

The University is also a member of the Euraxess initiative supporting researchers in Europe.


Requisition ID: 25020
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