Project Co-ordinator - Cardiff, United Kingdom - SRK Consulting

SRK Consulting

Verified Company

Cardiff, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

SRK Consulting is a specialist mining consultancy, focused on adding value to the mining companies, investors, governments, and insurers we support.

Our services include exploration, mine planning and design, engineering, geotechnics, metallurgy and mineral processing, geology and resources, geochemistry, mine waste management, water management and environmental, social and governance (ESG).

SRK Consulting has a reputation for thinking 'outside the box' to come up with new solutions and supporting our clients by tracking the latest industry and regulatory trends.

We are an independent, international consulting practice that employs 140 staff in our Cardiff office but work closely with our international colleagues located in sister practices in the Americas, Africa, Asia and Australia.

We are committed to increasing diversity and maintaining an inclusive workplace, where all employees feel part of the 'SRK family'.

We welcome all applicants with the relevant experience and skills to apply, regardless of ethnicity, race, gender, religious beliefs or sexual orientation.

The company seeks to have excellent project support by providing a framework that encourages effective working relationships between PCs, PM's and the Business Units with which they operate and the key individuals they interface with.

PCs work requires PCs to engage with personnel widely across the business including Project Managers ("PM's"), Business Unit Leaders ("BULs"), Finance, Company & Commercial and staff from other SRK offices, sub-consultants and clients.

General Description
By working as a coordinated and cohesive team the PCs support the technical Business Units by performing a variety of roles and tasks broadly centered on the following key components:

project support, administration and co-ordination, including financial and contractual aspects;

- collation of, and tracking BU financial performance and forecasts.

Close interaction between the PCs, Finance and Company & Commercial is considered key in order to identify issues and to resolve them in a timely manner.

The following sections present a more detailed breakdown of the role description by subtopic.

The intention is that these activities are completed by the PA team, with tasks being split or shared as required.

Project Support

Act as the PMs contact for PMS, debtors, invoicing, WIP queries.
Assist PMs and provide liaison with Company & Commercial in the preparation of Sub-Consultant Agreements one off and calloff agreements, assignment notificationand Intercompany agreements
ICC/ICWA documentation, variation orders and acts of acceptance.
Be an alternative contact for PMs for receiving subconsultant/intercompany timesheets and invoices, and any queries.
On a casebycase basis, provide individual PM's with additional project management support, where this may include, but not limited to:
Admin:
PMS tracking of BU projects in relation to PMS status, including but not limited to setting up projects, updating data, adding data to the PMS from proposals, adding project notes ensuring feedback can be obtained.
Support PMs with inputting PMS and BMS information and advise on changes / updates of BMS processes.
Financials:
Budget preparation/tracking, costs tracking (expenses, Associates, intercompany), WIP/ DI tracking, invoice preparation, invoice tracking and client invoice liaison (as appropriate). Report on and review budget position/overruns with PMs.
Contracts:
Liaison with Company & Commercial, checking invoices meet contractual arrangements.
Support PMs to follow up Debtors in conjunction with Company & Commercial where appropriate.

Company / Financial Tracking Support

Responsibility for the collation, tracking, management and liaison with PMs, BULs, Finance and Company & Commercial including attendance at the relevant meetings, for the following activities:
Debtors, including the full debtors list and monthly target lists. Reviewing, and updating information distributed by Finance. Collating PM commentary and assessment on bad debt provision. Monitor all outgoing invoices and follow-up on overdue payments.
Aged WIP / Deferred Income ("DI").
Work on Order.
Invoice / Cashflow tracking / forecast
Including tracking the invoice progress through the invoicing period, tracking WIP accumulated and flagging budgetary issues, and monitoring write

- offs provisions.

Provide summary figures (monthly, YTD etc.) to BULs as required and support Company management activities (e.g.

management/ PLG meetings) to be defined and developed as required, to include but no limited to:
Debts, Invoicing, Work on Order and WIP status for the Company, BU, sub
- team (as required).

Compiling BU performance statistics either through the use of BST, PowerBI or production analysis, including breakdowns of chargeable and *NCH and *PRO time, and liaising with the BULs, PMs and Finance to address any issues.
Assistance to th