Administrative Coordinator - London, United Kingdom - Keywords Studios

Keywords Studios
Keywords Studios
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

At Keywords, we are using our passion for games, technology and media to create a global services platform for video games and beyond.

Our aim is to become the "go to" provider of technical services.

We enable leading content creators and publishers to leverage our expertise and capacity across the lifecycle of interactive content.

In so doing we empower our clients to remain lean and agile, and to focus on creating the most engaging experiences.


Duties and Responsibilities

Admin:

  • Efficiently manage and coordinate internal and external meetings, including diary management.
  • Provide support to Executive Committee members on occasional requests.
  • Prepare finance reports and process executive expenses in a timely manner.
  • Organize team meetings, offsites, and other adhoc events to ensure smooth operational flow.
  • Collaborate closely with the executive assistant, fellow travel managers, and administrative staff to maintain seamless alignment across departments.

Travel:

  • Act as the primary point of contact for travelrelated inquiries and issues, extending support and resolutions to employees for UK and EU travel.
  • Facilitate visa support for international travel, staying informed about evolving visa regulations and requirements.
  • Conduct thorough research, negotiations, and relationshipbuilding with airlines and hotels to optimize travel options and costs.
  • Collaborate in the implementation of travel platforms and processes, working in tandem with other departments to ensure efficiency and alignment.

Skills and Experience Required

  • Experience: Minimum of 1 year experience in corporate travel coordination, event management, project coordination or as an Executive Assistant.
  • Adaptability: Demonstrated ability to excel in highpressure, fastpaced environments.
  • Company Size: Experience in largescale organizations employees) preferred.
  • Communication: Excellent verbal and written communication skills.
  • Availability: Willingness to work flexible hours, including evenings and weekends, to support travellers during business trips.
  • Organization: Exceptional planning and organizational skills.
  • Software Proficiency: Proficient in Microsoft Excel, Word, and PowerPoint.
  • Opportunity to work remotely, with hybrid or officebased options available.
  • Flexible working hours to accommodate various schedules.
  • Possibility of occasional commuting to the London office.
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