Administration and Operations Officer - Harrogate, United Kingdom - Horizon Life Training is a Christian Charity in Harrogate providing a 12-month life transforming pro

Description

JOB DESCRIPTION

JOB TITLE:


Administration & Operations Officer

BASED AT:

Horizon Life Training, Kennel Hall Farm, Killinghall, Ripon Road, HG3 2AY


SALARY:

£21,841 pro rata


REPORTING TO:

Centre Manager, (CM), Bernadette Francies


MAIN PURPOSE OF JOB

• To provide Administration and general support to the Charity
• To play a key role in the operation of the Charity and its projects
• To assist all staff and visitors to ensure seamless business operations.
• To undertake responsibility of the charity finances and management of the accounts for the board of trustees.

KEY RESPONSIBILITIES

OFFICE ADMIN

• Admin support for Centre Manager and staff as required
• Meeting minutes
• Maintenance of secure filing data storage system and hard copy files
• Office supplies stock control
• Marketing needs including maintenance of Mail Chimp account
• Newsletter publications
• Event Administration needs
• HR Administration

IT

• Maintain Cloud, Drive (Google File Drive Stream), for all aspects of HLT admin, including shared drives for management and the individual residences
• Website and website admin updates
• Install drive software/troubleshooting on individual PC's
• Supporter Database maintenance
• Excel files
• Management of PC's and commissioning of new PC's;

RESIDENTS

• Housing Benefit Claims and Cancellation
• Standing orders set up and monitoring of payments
• Induction documents

UTILITIES

• Contract admin and monitoring supply of gas, electric, telephones, waste management, hygiene services, TV licensing, etc.
• Obtaining contract quotes for renewals, exploring alternative services, submitting to Trustees for decision

COMMERCIAL TENNANTS

• New License Holders (LH) admin
• Instruct FSS Estate Agents to advertise vacancies
• Meeting prospective applicants with Centre Manager
• Forward written proposals to landlord for approval
• Complete license documentation, sign up with new LH and forward to Chair of Trustees for signing, copies to landlord and landlord's solicitor

FINANCES

• Receive finance file from Trustee and update descriptions / codes / send back
• Collection of receipts from all card transactions / petty cash spends
• Lever Arch files maintenance of bank payments and bacs payments
• Amazon account management
• Raising BACS payments
• Raising monthly payroll payments
• Liaising with workshop tenants re rent payments
• Investigating utilities contracts
• Recording petty cash transactions
• Petty cash management
• Banking

Job Type:
Part-time

Part-time hours: 28 per week


Salary:
£20,841.00 per year


Schedule:

• Monday to Friday

Ability to commute/relocate:

• Harrogate: reliably commute or plan to relocate before starting work (required)

Work Location:
One location

Application deadline: 11/01/2023

Expected start date: 01/03/2023