Executive Assistant to Directors - Royal Wootton Bassett, United Kingdom - Joint Operations Ltd

Joint Operations Ltd
Joint Operations Ltd
Verified Company
Royal Wootton Bassett, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

About us
Joint Operations is a medical device company based in Royal Wootton Bassett, founded in 2015.

The business has grown rapidly and there is now a team of 50+ people managing a portfolio of innovative healthcare technologies used in hospitals throughout the United Kingdom, Ireland and Germany.

The organisation views the quality and wellbeing of its people as a key element in its success.


Role
The Executive Assistant will provide support to the Directors of the organisation and also to the Senior Management Team.


The Executive Assistant will be an experienced PA and a reliable, hard working person with naturally high levels of accuracy and attention to detail.

They will be pro-active and organised and will use their proven judgement and experience to contribute towards the continued growth of the family of companies.


  • Consistently show kindness, courtesy and respect to customers, colleagues and the environment
  • Fill your personal space with enthusiasm and optimism
  • Solve problems and embrace honest mistakes
  • Try to be the best example of yourself

Key Responsibilities:

To support the Directors and the Senior Management team by providing high quality, reliable, PA and Administrative support.

This will include, but is not limited to the following responsibilities:


  • Proactively manage arrangements for the Directors, working closely with them on varied projects across multiple businesses and regions.
  • Manage project lists for the Founders and Senior Management Team, helping them to prioritise and working with them to deliver on commitments in a timely fashion.
  • Document important Joint Operations group decisions with accurate board and management meeting minutes and memorandums.
  • Take on, follow up and independently deliver a range of follow up actions for internal and external customers.
  • Work with the broader Management Team to support them in the timely delivery of key business actions.
  • Build relationships with external partners including customers, suppliers, financial contacts and consultants in order to ensure they receive a consistently high level of service from the Directors and the Senior Management Team.
  • Communicate on behalf of the Directors using discretion and sound judgement.
  • Support both Directors in their personal administration including travel, expenses, documentation, meetings and IT requirements.
  • Assist in the creation of presentation materials.
  • Stay in regular contact with the Directors using the most appropriate method of communication.
  • Provide good service in fulfilling other related activities as requested.

Skills & Requirements
The skills & requirements for this position include but are not limited to:

  • Degree level education.
  • At least 3 years proven experience providing individual support to management at Director and/or board level.
  • Proactive and practiced in using initiative with the confidence to work independently.
  • Ability to work constructively with colleagues throughout the organisation.
  • Extremely organised with excellent time management skills and able to prioritise commitments effectively.
  • A working knowledge of German or French would be desirable but is not essential.
  • Confident and able to communicate and build relationships with stakeholders at all levels and locations.
  • Excellent written and verbal communication with good attention to detail in grammar, spelling, writing and proofreading.
  • Possess a sound working knowledge of Microsoft Office and contemporary communication systems.
  • Good judgement around the need for discretion and the ability to be assertive in a professional manner.

Job Types:
Full-time, Permanent


Salary:
£35,000.00-£45,000.00 per year


Benefits:


  • Onsite parking
  • Private medical insurance

Ability to commute/relocate:

  • Royal Wootton Bassett, SN4 8SY: reliably commute or plan to relocate before starting work (required)

Experience:


  • PA / EA to Directors: 3 years (required)

Work Location:
In person

Application deadline: 28/08/2023


Reference ID:
JOEA0823
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