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Administrative Assistant - Manchester, United Kingdom - Tate Recruitment Nottingham

Tate Recruitment Nottingham

Verified Company

Manchester, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrative Assistant

Full time

Permanent

Manchester City Centre

Salary - £21,500 - £24,000 depending on experience

Hours
Monday to Friday
9:00am - 5:30pm

Hybrid - 3 days office, 2 days home
We have a superb opportunity for an experienced Administrator to join an established global law firm, based in Manchester. The main focus of the role is to provide administrative and file management support across the team.

This role is ideal for someone who has administration experience within Healthcare or within a NHS environment. If you haven't worked in a healthcare then experience of working within legal services is required.

Key Responsibilities

Liaise with the team to provide support to Client & Marketing for scheduling tender meetings, directory interviews, client training etc.
Liaise with the team to enter, maintain and update Interaction adding new prospects, clients and contacts, activities and business development information.
File management updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper).
File opening and closing matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring compliant at all times.
Assisting the team as directed in the organisation of internal and external events, seminars and conferences, (vulture) responsible for arranging registers delegates; booking travel; printing/sending materials; arrange giveaways.
Responsible for ordering all promotional goods and ensuring stock levels.
Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other adhoc requests.
Printing/copying/scanning of documents flowing to document solutions for support with high volume jobs, as appropriate.
Answering internal calls for other members of the team.
Liaising with and taking direction from your Hub Leader, Practice Assistants and Legal Support Assistants.
Assisting with billing and expenses as required.
Ensuring compliance with firm wide/department policies and procedures.

Essential Skills & Experience

Administration experience within Healthcare or within a NHS environment.
An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.
Good organisational skills and ability to manage own time effectively within a fastpaced environment.
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
Excellent attention to detail
An aptitude for administration management and processes, with experience of working with document management/case management systems

PLEASE ONLY APPLY IF YOU HAVE WORKED WITHIN LEGAL SERVICES OR WITHIN THE HEALTHCARE/ NHS SECTOR.

Job Types:
Full-time, Permanent

Salary:
£21,500.00-£24,000.00 per year

Benefits: