Administrator (Export) - Buckingham, United Kingdom - Vitalograph

Vitalograph

Verified Company

Buckingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Vitalograph Ltd is a world leading provider of cardio-respiratory products and services to primary and secondary care, occupational health, the emergency services and pharmaceutical clinical trials.

We are a family owned company that continues to grow and thrive after more than 50 years.

Following an internal promotion, we now have an exciting opportunity for an Administrator to join the Export team at our Head Office in Maids Moreton, Buckinghamshire.

Responsibilities will include:

Quotations and Order Processing.
Invoicing and Shipping: Arrange shipments from multiple locations. Obtain freight costs and calculate freight, insurance and any special documentary charges.
Customs Declarations: Provide accurate details for Customs.
Liaise with International Business Managers to support our international customers.
Deal with technical queries and follow through to resolution.
Maintain customer records including CRM, accounting system and insurance log.
Be aware of and issue documentation where required e.g., Certificates of Origin.
Provide information for overseas product registration liaising with Regulatory Affairs as required.
Chase for overdue payments.
Arrange for shipment of equipment to and from exhibitions with insurance cover for the duration.
Clinical Trials create paperwork and arrange shipment and return of equipment supplied on rental to sites worldwide, ensuring adherence to all relevant regulations.

Outline of skills required:

Excellent administration and customer service skills, accuracy and attention to detail.
An understanding of export and import processes including INCO terms, payment terms, customs requirements and documentary requirements would be advantageous, but full training will give given to the right applicant.
Good working knowledge of MS Word, Excel and Outlook.
Experience in the use of accounting software and CRM systems.
Excellent communication skills, both written and verbal.

What we offer: