Executive Personal Assistant to The Chief Executive - London, United Kingdom - Your World Healthcare

Your World Healthcare

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Executive Personal Assistant to the Chief Executive Office

Location:
Denmark Hill

Parking:
Not Specified

Job Type:
Temporary

Duration of booking:
This is a temporary booking with no end date given at this stage

Proposed start date:

ASAP

Sector:
Healthcare

Base:
Health Centre

Band: 5

Pay Rates:
£ £18.70 Paye Inclusive of holiday pay

Working Days and Hours:37.5 hours, Monday to Friday, 9am to 5pm

Remote working option:
Not Possible

Travelling for work purposes:
No Travel Required

Job Summary
To provide a comprehensive, confidential high quality secretarial and administrative support to the Executive Director and their teams. Proactively manage the sourcing and processing of information, of a highly complex and sensitive nature. Where appropriateto liaise and work with other Executive Assistants and administrative staff across the trust.

To be responsible for the robust management of the Executive Directors diary, quality assuring briefing material, ensuring that all matters relating to the ExecutiveDirector's activity is appropriately escalated and managed to ensure successful delivery.

Managing the time of the Executive Director in a way that ensures visibility across the Trust and helps support the engagement agenda and ensuring that the ExecutiveDirector is fully prepared for all meetings, with papers and the necessary documentation provided.

Duties

Manage the Executive Directors calendar
Liaise with other executive assistants, managers to share best practice
Act as a Loggist to support the Executive Office as required
Participate in relevant internal and external working groups/projects, services and initiatives to provide information and analytical advice and expertise
Develop and implement data collection systems that will provide accurate and timely data
Present information and issues, explaining highly complex issues, to a wide range of internal and external stakeholders
Utilise a combination of tools and techniques to help the Executive with daily activity
Work with the Executive to methodically map out tasks and prioritise accordingly
Support the Executive Director to work alongside the Executive team.
To support the development and provision of the business administrative function for the office of the Executive Director
Provide appropriate support to the Executive Director to assist in the articulation and delivery of agreed objectives and targets via an efficient, high quality, confidential and timely service
Responsible for the coordination of briefing papers, agendas, memos, reports, audits, action logs and all papers related to the meeting ensuring that the director is appropriately prepared in advance
Responsible for the production of letters on behalf of the Executive Office
Responsible for ensuring compliance by implementing and maintaining effective office systems and procedures that support the site Executive office, making maximum use of technology to support the running of the office
Responsible for producing an effective communication system including creating and maintain a record of contacts to support the Executive and team.

Knowledge, Skills and Experience

NHS experience at project management or business manager level in the office of a senior director/chief executive
Significant experience of successfully operating in a politically sensitive environment
Evidence of continued professional development
Demonstrated experience of co

- ordinating projects in complex and challenging environments

Experience of managing risks and reporting
Experience of drafting briefing papers and correspondence at Board or executive level
Experience of servicing meetings at Board or executive level (planning agendas, minute taking and following up actions)
Ability to prepare and produce concise yet insightful communications for dissemination to senior stakeholders and a broad range of stakeholders as required
Ability to analyse very complex issues where material is conflicting and drawn from multiple sources
Demonstrated capability to act upon incomplete information, using experience to make inferences and decision making
Experience of setting up and implementing internal processes and procedures