Business Administrator Management Coordinator - Stafford, United Kingdom - Ministry of Justice

Ministry of Justice

Verified Company

Stafford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Business Administrator Management Coordinator

£24,067 - £25,342

Stafford:

Overview of the job:

This is an administrative job in an establishment

Summary:

The job holder will provide administrative support to the Governor and other senior staff, managing their appointments and keeping them informed of day
- to-day issues as and when they arise.

This is a non-operational job with no line management responsibilities.

Responsibilities, Activities and Duties:

The job holder will be required to carry out the following responsibilities, activities and duties:

Responds to and/or distributes correspondence relating to the Governor including internal and external documents
Coordinate the Governor and Deputy Governor's diary, including appointments for staff, managers, internal/external stakeholders and members of the public
Receive telephone calls on behalf of the Governor, ensuring any messages and requests for information are actioned
Coordinates the weekly movement's sheet for the Senior Management Team
Maintain a log of all investigations and disciplinary hearings (fast track or full disciplinary), call witnesses and type transcripts of hearings
Transcribe and publish staff information notices and notices to prisoners and Governors / Operational Orders
Book accommodation and travel, as required for Governor, and other senior managers
Undertake other administrative tasks including:
Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Coordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDI's)
Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder

An ability to fulfil all spoken aspects of the role with the confidence through the medium of English or (where specified in Wales) Welsh.

Behaviours:

Hours of Work (Unsocial Hours) Allowances:37 hour working week

Salary:

£24,067 - £25,342

Additional Information:

Working Arrangements & Further Information
Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years.

Applications are invited from suitable qualified staff.

Benefits

Annual Leave

The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a prorata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

Pension

The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

Season Ticket Advance

Childcare Vouchers
For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training
HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts
All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility