Support Secretary - Preston, United Kingdom - Lancashire Teaching Hospitals NHS Foundation Trust

Lancashire Teaching Hospitals NHS Foundation Trust

Verified Company

Preston, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

You will be a member of a team of support medical secretaries providing secretarial and administrative support to consultants, junior medical staff and any other staff.

They will support the efficient channelling of communication between medical staff, GPs, patients, relatives, members of the public and other disciplines within the Trust.

You will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for
confidentiality and integrity.

Be the point of contact for all day to day enquires, referring where necessary to more senior staff.
Responding to external and internal telephone queries from staff, patients and others and referring to appropriate person. Coordinate meetings. This occasionally requires arranging venues and refreshments for off-site meetings.
Provide secretarial / administrative services to Plastics by perusing and
distributing incoming correspondence, disseminating information,
composing reports and correspondence, maintaining up-to-date filing
systems, booking systems and continuously developing administrative
practices to ensure order and efficiency in the Directorate Office.
Chase progress on all issues with appropriate managers on behalf of
Plastics as and when necessary to ensure that deadlines are met. Maintain efficient and effective administrative systems, including bring
forward, and message taking.
Organise the daily work, ensuring files and papers are available and up to
date, providing briefings for the day's activities, highlighting deadlines and
potential conflicts of interest.
Attend meetings in order to take minutes and produce / distribute
documentation as required.
Organise meetings as required, to include preparation of agendas and
minute taking, co-ordinating follow up action as required to ensure that
decisions / recommendations are implemented.

The plastic admin team, is a dedicated administrative team working together to offer a service to patients across Lancashire and South Cumbria.

There is an exceptional strong work ethic to support the delivery of care across the region.

Flexible working can be considered within the post, with staff working together to provide the best care to the patients referred into plastic surgery.

Be the point of contact for all day to day enquires, referring where necessary to more senior staff.
Responding to external and internal telephone queries from staff, patients and others and referring to appropriate person.
Manage electronic calendars, organising meetings as required and
accurate maintenance of an electronic diary with effective communication
of diary commitments, Coordinate meetings. This occasionally requires arranging venues and refreshments for off-site meetings.
Provide secretarial / administrative services to Plastics by perusing and
distributing incoming correspondence, disseminating information,
composing reports and correspondence, maintaining up-to-date filing
systems, booking systems and continuously developing administrative
practices to ensure order and efficiency in the Directorate Office.
Chase progress on all issues with appropriate managers on behalf of
Plastics as and when necessary to ensure that deadlines are met. Maintain efficient and effective administrative systems, including bring
forward, and message taking.
Organise the daily work, ensuring files and papers are available and up to
date, providing briefings for the day's activities, highlighting deadlines and
potential conflicts of interest.
Attend meetings in order to take minutes and produce / distribute
documentation as required.
Organise meetings as required, to include preparation of agendas and
minute taking, co-ordinating follow up action as required to ensure that
decisions / recommendations are implemented.
Provide secretarial and administrative support when other members of the
team are absent from sickness or annual leave
Typing of letters or other correspondence