Works Coordinator - Tiverton, United Kingdom - Boden Group

Boden Group
Boden Group
Verified Company
Tiverton, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Boden Group deliver facilities maintenance services and project works to the Ministry of Defence and commercial clients at multiple sites in the South West and South East.

We are currently expanding the team and are looking for an additional Works Coordinator.

Main Duties:


  • Scheduling work activities within the client and Internal CAFM system synced with Operative tablets, ensuring optimum utilisation of staff. In addition, all required parts and equipment are to be purchased to meet schedule requirements for all job pack/HFM requirements
  • Working with the Service Delivery Manager and Operatives to facilitate access, dates and all relevant paperwork ,including permits and authorisations are uploaded to CAFM, to ensure job packs can be completed in a timely and safe manner to meet contractual KPI
  • Liaise with Service Delivery manager and Operatives to ensure that remedials can be scheduled on time
  • Schedule supply chain workload in order to complete PPM and reactive jobs on time
  • Continually monitor all activities to ensure statutory, regulatory and contractual compliance.


  • Deferrals & EWNs

  • Submit early warning notices and update spreadsheet when materials lead times will prevent job pack from being achieved on time
  • Review invoices and amend purchase orders where required. Liaise with Finance to ensure correct payment is made in a timely manner and ensure value for money is achieved by product/price matching
  • GRN materials on arrival after Supervisor has checked off against PO.


  • Invoice queries

  • Maintain weekly spreadsheet showing queries, update with comments
  • Liaise with client to ensure jobs are processed, assigned and closed to meet monthly targets
  • Proactive management of client CAFM ensuring accurate reports are produced against KPI targets
  • Provide support where necessary to Supervisor and other Works Coordinators to ensure performance is maintained in the event of absences and periods of increased activity
  • Maximise opportunities for in house labour as opposed to supply chain delivery method
.Assist Regional Manager on monthly reporting, data verification and achieving targets


Required Skills and Abilities:


Essential:

  • High level of computer literacy using; Management systems, Microsoft Word, Outlook, PowerPoint and Excel to produce reports, correspondence, documents, databases and spreadsheets
  • Able to multitask and monitor and control various workstreams in progress
  • Good time management skills
  • Ability to work under own initiative and with mínimal supervision
  • Ability to communicate comfortably verbally and with site supervisors and managers
  • Demonstrated ability to work and communicate professionally, verbally and in written form with internal and external customers
  • Organised and responsive to changing priorities and schedules
  • Awareness and understanding of legislation in relation to building management and facility maintenance operations
  • Sound knowledge of health and safety requirements

Desirable:

  • Knowledge and awareness of contract PPM and reactive maintenance within a fixed price facilities management contract
  • Previous experience of working in a MoD environment

Key Skills:


  • Must be able to gain and retain MoD security clearance
  • Must have a 'can do' attitude and contribute to the team effort
  • Flexible in approach to roles and responsibilities with a willingness to undertake tasks outside of their own role if required
  • Focused, motivated and enthusiastic
  • Good decision making and organisational skills

Expected Behaviours:

Always represent the company & client in professional manner and comply with company standards as per employee handbook.


Salary:
£22,000.00-£25,000.00 per year


Schedule:

  • Monday to Friday

Supplemental pay types:

  • Bonus scheme

Work Location:
One location


Reference ID:
Works Coordinator, Tiverton
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