Personal Assistant/legal Secretary - Derby, United Kingdom - Flint Bishop Solicitors

Flint Bishop Solicitors

Verified Company

Derby, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Wills, Probate, Tax & Trusts|
Derby

WILLS, PROBATE, TAX & TRUSTS
PA/Legal Secretary - Wills, Probate, Tax & Trusts

This role is responsible for supporting fee earners in the Wills, Probate, Tax & Trusts department with a range of legal secretary/PA duties.

Headed up by Legal 500-recommended Claire Rudkin, the team provides tailored advice to individuals, with a particular specialty in advising clients with high value and complex estates.

This role reports to the Head of Wills, Probate, Tax & Trusts.

Role

Key responsibilities will include:
Carry out the full range of PA and secretarial duties to support the fee-earners in the department, to include:

Prepare from dictation, verbal or written instructions correspondence and documents as required;
Complete filing on a daily basis;
Open files in accordance with departmental and firmwide procedures;
Close and arrange storage for client matter files;
Request closed client matter files to be returned from storage as and when required;
Prepare mail and ensure that any enclosures required are attached;
Arrange for all photocopying to be completed within the required timeframes;
Make appointments, arrange meetings and to maintain the diary for the fee earners;
Ensure that any meeting rooms required are booked as necessary;
Attend clients both in person and on the telephone and to provide support in a professional and friendly manner in keeping with the firm's standards for client care and confidentiality;
Draft and format legal documentation under the direction and supervision of the fee earners that you are working for;
Ensure the confidentiality of all the firm's and client's documentation and information;
Work actively within your department to create a good working atmosphere and to provide a firstclass service to all fee earners and clients; and
Ensure that all SRA/ISO and departmental procedures that are relevant to your role are followed and complied with.

You will:

Have at least 2 years' experience in a PA or legal admin support role.
Ideally have previous experience of working in law firm.
Excellent word processing and audio typing skills.
Excellent expertise/knowledge of Microsoft Office.
Strong communication skills both verbal and written.
Previous experience of working for more than one fee earner.
Have excellent time management skills with the ability to multitask and to meet tight deadlines.
Excellent client care skills.
Be able to demonstrate a "can do" attitude.
Be a team player.
Be highly motivated and have the ability to genuinely add value to the role.
Disclosure will be required in the event that a position is offered._