Administrative Assistant - Woking, United Kingdom - Send Parish Council

Description

About us
Send Parish Council is based in Send, Woking. We are working hard to make our village a great place to live, work and play.

We are looking for an experienced administrator to assist our clerk deliver local services, environmental improvements and community projects in Send.

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Please note, the salary range below is pro rata_


Our work environment includes:

• Flexible working hours
• Onthejob training
• Safe work environment

*ADMINISTRATIVE ASSISTANT To The CLERK* *JOB DESCRIPTION

• Send Parish Council is looking for an Administrative Assistant to work alongside the Parish Clerk in the village centre Parish Office. The post is for 16 hours a week to be mutually arranged with the current clerk. JOB PURPOSE
• To provide administrative assistance to the clerk in his/her duties in the smooth running of the Parish Council and in the delivery of Council services. ORGANISATION RELATIONSHIP
• Directly responsible to the Parish Clerk. PRINCIPAL DUTIES- To assist the clerk with administrative duties, which could include the below:
• To input the Councils payment list into the bank for payment.
• To maintain computer records of burials in the Council's cemetery.
• To update the computer cemetery mapping system.
• To maintain the record of allotment tenancies, render invoices for allotment rents due and report to the clerk on the income arising from those rents.
• To assist in the reclamation of Value Added Tax and reconciliation of the Council's bank accounts.
• To input payment and income transactions into the computer system.
• To take minutes of meetings as required by the Parish Clerk.
• To put together invoices for and on behalf of the Council
• To keep the website up to date and assist with social media
• To assist in the collation and delivery of documents for councillors prior to council and committee meetings
• To keep the administrative side of the office running in the absence of the Clerk. *QUALIFICATIONS, SKILLS AND ABILITIES* *Qualifications
• Good general education, 5 GCSEs or equivalent including Maths and English (E) HND in Business Administration or a related field, or Level 3 Diploma in Business and Administration (D) Essential criteria
• Good interpersonal skills with the ability to develop good working relationships.
• Able to work in a small team or alone.
• Strong time management skills and the ability to work without supervision, on own initiative and complete tasks.
• Have confidence in dealing with telephone enquiries and requests from members of the public.
• Have an organised approach to work and the ability to discern priorities amongst a range of competing demands.
• Computer literacy including a thorough working knowledge of both Word and Excel outlook and the internet.
• Website and social media skills
• Good organisational skills for tasks such as filing and scheduling.
• Methodical working approach and a high attention to detail.
• Good literacy skills.
• Selfmotivation.
• Willingness to work flexible and unsociable hours. *Desirable criteria
• Previous experience in an office environment.
• Prior local government experience.
• Previous experience of taking minutes.
• Confidence with dealing with difficult people and situations.

Job Types:
Part-time, Temp to perm

Contract length: 6 months

Part-time hours: 5 per week


Salary:
From £15.00 per hour


Benefits:

• Onsite parking

Schedule:

• Monday to Friday

Work Location:
In person

Application deadline: 30/07/2023

Expected start date: 11/09/2023