Senior Administrator - Ampthill, United Kingdom - Optamor

Optamor
Optamor
Verified Company
Ampthill, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Senior Administrator (Part-Time Flexible)

Ampthill - Bedfordshire

About the Role


We have a fantastic opportunity for a Senior Administrator to join our Special Projects (SP) team based in Ampthill, Bedfordshire.

This is a part-time role benefitting from our 4xFlex working pattern, so were looking for someone to work 20 hours a week,5 hours a day Mon - Thu.

Those 5 hours a day can be flexible and could suit someone looking to work around school hours. We also support hybrid working so typically 2 days a week in Ampthill and 2 days a week from home (depending on business needs)

Responsibilities include but are not limited to:

  • Primarily support to SP Programme Management Teams, Project Managers and PA, providing administrative support, data and information as required
  • Updating the PSA database ensuring all members are compliant and issuing policy hub documents (training will be provided)
  • To organise classified readon requirements with ITC and Security departments
  • Manage the office floorplate desk assignments, desk moves, keys, laptop, locktop & phone lockers
  • Assist in management of security procedures
  • Upload required documents on the SP SharePoint site (training will be provided)
  • Coordinate any SP communications alongside the PA
  • Manage all Programme team stationary requirements
  • Provide assistance to PA with all SP Vice President (VP) visit logistics: VP notification form, badges, clearances, catering, room bookings, security sweeps, Skyvisitor, tour requests, coordinating with Executive office
  • Assist the Programme team in managing their expenses via Concur (training will be provided)
  • Assist Programme team with all travel requirements & associated authorisations / paperwork, and liaise with security and ITC departments.
  • Collate required info in SAP relating to budget spends (training will be provided)
Required skills, qualifications and experience

  • Proven experience as a Senior Administrator / Project Administrator or similar role
  • Excellent stakeholder management skills
  • Able to work in a fastpaced environment and be agile and adapt to changing priorities
  • Team player
  • Strong interpersonal and communication skills in both written and verbal
  • Intermediate to advanced skills and knowledge in Microsoft Office i.e. Microsoft Excel, PowerPoint, Word
  • Keen attention to detail
  • Proactive problem solver
  • Highly organised and pragmatic approach and able to deliver to set deadlines
  • Holds high level of professionalism at all times, ensuring high standards
  • Capable of attaining and maintaining SC clearance

Disclaimer:
This vacancy is being advertised by Optamor Limited. Optamor is a specialist Recruitment Process Outsourcing provider. We provide a flexible full recruitment solution which takes care of all recruitment requirements from planning to on-boarding.

Our specialistrecruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today.

We will never send your CV without your permission.
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