Team Administrator - Lincoln, United Kingdom - Lincolnshire Partnership NHS Foundation Trust

Lincolnshire Partnership NHS Foundation Trust

Verified Company

Lincoln, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

To provide a comprehensive administrative and secretarial service by preparing high quality correspondence. Setting up and maintaining the office systems that allow accurate retrieval of information for the team. To ensure that adequate arrangements are made and facilities are provided to enable the smooth functioning of meetings, e.g. book venues, refreshments, hotel bookings, attendance etc.

To attend and organise meetings as required. Type correspondence such as assessment outcomes/GP letters/ forms, agendas, minutes, reports etc. some of which may be of a confidential and sensitive nature, from paper draft and audio tapes. Distribute information within the Primary Mental Health Care Teams as necessary.

Receive and direct telephone calls and respond to enquiries for information from professionals and members of the public and to exercise discretion whilst dealing with matters of a confidential nature.

Liaise with colleagues from LPFT and with other agencies to deal effectively and efficiently with enquiries Set up and maintain accurate filing and office systems.

Maintain and operate and bring forward system ensuring that items are brought forward at appropriate times to ensure deadlines are met.

Carry out miscellaneous office tasks such as filing, faxing, photocopying, ordering, petty cash and some reception duties Clinical Audit provide and assist in the provision of Audit Data.

Use databases and systems e.g. RiO, as required and accurately input to these systems. Participate in the supervision process, receiving regular supervision and undertaking an annual appraisal. To prioritise own workload and meet deadlines as required.

To assist in the general development of the department to the extent of recognising the need for flexibility and the willingness to take on other duties as they present themselves and are commensurate with the grade and responsibility of the post.

To provide cover during sickness and annual leave for other administrative staff.