Executive Assistant - London

Job summary

Executive Assistant & Project Coordinator role supporting senior stakeholders and delivering complex assignments in a dynamic working environment.

Responsibilities

• Delivering high-level administrative and coordination support to partners and consultants.
• Managing busy diaries, organising meetings, and coordinating travel and logistics for clients and internal teams.
• Preparing proposals, presentations, and engagement letters with strong attention to detail.
• Overseeing assignment administration including billing, document tracking, and account management.
• Acting as a key point of contact for clients – building relationships and ensuring clear, professional communication.
• Supporting office operations, proofreading documents, and liaising with IT where needed.

Qualifications

• Minimum 3 years' experience as an Executive Assistant, ideally within a professional services environment.
• Strong project coordination and logistical planning skills.
• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication abilities.
• Proven experience juggling multiple priorities and working with senior stakeholders.
• Exceptional organisational skills and a proactive, solutions-focused mindset.
• A high level of discretion and professionalism in handling confidential matters.

Job description