Finance and Administration Assistant - Malvern, United Kingdom - Saeker Limited

Description

Finance and Administration Assistant

Location:
Office in Malvern. This is an in person job role

Hours: 20 per week, ideally 5 hours per day Monday to Thursday

Pay:
£13.75 per hour (FTE £26,812)


About us
Saeker provides food, fire and health and safety support services to a wide range of leisure and hospitality clients.

Our principal purpose is to keep people safe and to help clients to protect their business from legal, reputational and regulatory risk through a unique blend of software and support.

We are committed to exceptional standards of work and becoming an integral part of our clients' operations.

Continued strong growth has created an opportunity for an experienced Finance and Administration Assistant.


About the role

You will be a key part of the team, supporting the Finance Manager and the wider team to ensure the smooth and efficient delivery of services to clients and the office support function.

You will be responsible for:

• Ensuring Xero sales invoices are raised as required following completion of ad hoc audits, training courses, risk assessments, and consultations.
• Assisting Finance Manager with processing and payment of supplier invoices, ensuring accurate coding and recording of VAT.
• Assisting Finance Manager with Xero bank postings, ensuring receipts and payments are correctly allocated against sales and purchase invoices on Xero.
• Processing staff expense claims on Xero, ensuring VAT is accurately recorded and claims comply with Saeker expense allowances.
• Assisting Finance manager with maintenance of accounts spreadsheets; including subcontractor invoices received.
• Providing accounts and administration support to the team as and when required.
• Responding to phone calls and enquiries, and ensuring messages are directed to the relevant members of the team.
• Dispatching training materials in a timely manner
• Arranging travel and accommodation for the field team and communicating arrangements to the team
• Supporting the payroll process by coordinating new starter forms and any other required paperwork to ensure our team member are paid on time

What we offer

• We have a friendly and welcoming team culture
• There will be opportunities to grow and develop in the role, with training available
• We offer 25 days a year holiday
• Our team has the flexibility to take advantage of our hybrid working policy
• Regular team meetings and social events

What we are looking for

• Previous administration experience will be essential, to include finance processing experience
• Experience of using a finance system, preferably Xero
• You will be competent with all Microsoft packages, in particular Excel
• Excellent organisational skills are a must
• Attention to detail will be essential
• The ability and willingness to get stuck into a wide variety of tasks and support the team will be crucial

Application deadline: 19/01/2024


Job Types:
Part-time, Permanent


Salary:
£13.75 per hour

Expected hours: 20 per week


Benefits:

• Additional leave
• Casual dress
• Company events
• Company pension
• Free parking
• Onsite parking
• Referral programme

Schedule:

• No weekends

Education:

• A-Level or equivalent (preferred)

Experience:

- administration: 2 years (required)

• Finance administration: 2 years (required)

Work Location:
In person

Application deadline: 04/03/2024