Pa & Team Administrator - London, United Kingdom - Proftech Talent Ltd

Proftech Talent Ltd

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Personal Assistant and Team Administrator
We are recruiting for a Personal Assistant and Team Administrator on a permanent basis. This is a hybrid role, with the office being based in London. Your role will be to provide senior leadership level administrative and secretarial support to two EngineeringDirectors.

You will support the coordination of activities across the engineering teams reporting into two Directors, including supporting individuals in making arrangements (events, meetings, travel, etc.) that allow them to carry out their roles efficiently.

As a Personal Assistant and Team Administrator, you will need to have/be:

Computer and IT skills
including full use of MS Office suite or equivalent
Organisational skills, with the ability to prioritise, allocate and organise appointments and meetings in a logical manner
Able to complete support and administrative tasks to agreed deadlines with attention to detail
Meeting management skills prepare appropriate documentation for meetings
Ability to produce clear, understandable and grammatically correct minutes and documents
Ability to take on projects from beginning to end, to support effective management of the engineering leadership teams
Relationship building skills with the ability to meet and manage visitors to engineering and influence across a wide variety of stakeholders
Flexible problem solving and dealing with adhoc issues whilst also being able to work to specific procedures or protocols
Communication and interpersonal skills ability to engage positively and represent the engineering team with a wide range of internal and external stakeholders, and the ability to handle sensitive issues with discretion and diplomacy
Knowledge of executive office and business management.
Knowledge of board and senior meetings processes.

Details:

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Salary:£23, 400 - £32, 500
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Working Hours: Full time Monday

Friday

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Location: London/Hybrid (2 days in office per week)

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Duration: Permanent

Role of Personal Assistant and Team Administrator:

Manage and co-ordinate various team members diaries of internal and external meetings, including all professional engagements and any other appointments, liaising with others as required to arrange meetings with key stakeholders to ensure effective useof time
Prepare briefing packs, meeting papers and all other documentation, including chasing and coordinating agreed actions and responses as required, to ensure meetings run smoothly
Format presentations for use in senior management meetings to create clear and high impact presentations
File all documentation effectively to ensure ease of access as required
Manage all travel and accommodation requirements effectively and within guidelines
Act as first point of contact for all enquiries for information from the engineering directors and the rest of the team, redirecting and responding to communications as appropriate, and ensuring that all other tasks are completed to a high standard as required
Assist in all areas of daytoday duties through provision of ad hoc administrative support to ensure the engineering teams works effectively
Update and maintain various administrative and team documents for the engineering teams
Assist in document management processes for the engineering teams
Manage projects as assigned through to completion

Benefits of working as a Personal Assistant and Team Administrator:

competitive pension scheme, with up to 12 per cent employer contributions

- a starting salary that reflects your skills and experience
- a cash allowance in lieu of benefits, which means you can choose which benefits are right for you and your family
- core company funded benefits such as life assurance, income protection and health cash plan

25 days annual leave plus public holidays

- access to tax-efficient voluntary benefits scheme & retail, health, leisure, and travel offers
- access to an Employee Assistance Program
- financial and health well-being programmes