Finance Officer - Huddersfield, United Kingdom - TSL Kirklees

Description

Job Description - Finance Officer

Responsible to:
Finance Manager


Responsible for:
Finance Administrator


Salary:
£24,772 per annum, pro rata


Hours: 16 hours per week


Holidays:25 days + bank holidays per annum, pro rata


Employing Body:
TSL Kirklees


Place of work:
Brian Jackson House, 2 New North Parade, Huddersfield, HD1 5JP


Type of Contract:
Temporary 1 year Contract


Job purpose
To work as part of the Finance Team, providing comprehensive day to day finance support for TSL Kirklees.


Main duties and responsibilities

Finance Support:

• Monitoring income and expenditure in line with financial procedures and policies
• Monitoring monthly breakdown of salaries to relevant funding streams in line with budget
• Adding new funding streams to Quickbooks, setting up recurring journals and budget
• Produce supporting schedules for the quarterly management accounts for TSL Board.
• Oversee payment of bills in line with financial procedures
• Data entry onto Quickbooks of income and oversee data entry of expenditure.
• Support the Finance Manager to prepare budgets, cashflows and end of year accounts.
• Support the Projects Managers to maintain project financial accounts, raising any concerns regarding underspend/overspend on projects.
• Producing financial information for funding claims.
• Raise invoices.
• Inform Finance Administrator of approved changes to salary payments, checking for errors when received back and put salary payments onto the online banking system.
• Handle debtors by actively chasing prompt payment.
• Provide information and support to auditor for end of year accounts.

Other:

• Deputise for other members of the Finance Team as and when appropriate.
• Undertake any further tasks required to further the aims and objectives of TSL Kirklees.
• Work in a way that supports both TSL Kirklees values and the spirit and content of the TSL Kirklees strategic plan including all supporting documents/policies.

Expectations

• All staff employed by TSL Kirklees must comply with the policies and procedures, undertake appropriate training required for their role and commit to maintain confidentiality.
• Understand their personal responsibilities with regards to data quality for any information which they create, use or process in accordance with the Data Protection Act 201
• Comply with the provisions of TSL Kirklees Health and Safety Policy. Ensuring their own safety and that of colleagues, service users and visitors. Know the action to be taken in the event of a fire and must undertake fire training annually.
• Engage with supervision and an annual Appraisal, during which mandatory, role specific and personal development needs should be identified and agreed.
• Recognise, respect and support the equality and diversity of staff, colleagues, member organisations and the public. Contribute to a working environment which promotes and responds positively to difference and diversity.
• Demonstrate, through practice and practical understanding, the importance of the continual development of individual, team and service wide quality improvement.
• Work flexibly to meet the needs of the service/organisation, whilst working within a culture of progressive employment practices and commitment to staff wellbeing.
• Be socially responsible by complying with measures that support TSL Kirklees in reducing or offsetting our environmental impact.
• Identify and report risks, hazards, incidents, accidents and near misses promptly.
• To attend TSL Kirklees Board meetings as required

This job description is an outline of the main duties of the post.

The postholder will be required to undertake other duties that are compatible with the nature and grade of this post, as directed.

The content of this post will be reviewed in consultation with the postholder when necessary and in line with the service developments.

Person Specification

Qualifications
Relevant accounting or book-keeping qualifications or equivalent work experience


Essential Criteria

Experience
Previous work experience in a Finance Assistant, Finance Officer or similar role

• Experience of using QuickBooks or other similar online accounting software
• Experience of successfully supporting the administration and finances of an organisation
• Experience of supporting financial administration for various projects.

Skills

• Excellent numerical and written communication skills, with a good eye for detail, and the ability to spot errors.
• Willingness to learn and acquire new skills.
• Excellent organisational skills
• Ability to prioritise tasks and work in a fastpaced environment.
• Ability to work flexibly, using own initiative.
• Good IT skills
• Be open to change.
• Commitment to supporting our members and working together.
• Commitment to working in an inclusive way, making everyone feel welcome and valued.
• Listening skills
• Commitment to quality and continuous improvement