Facilities Coordinator - Bristol, United Kingdom - paretofm

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    FacilitiesCoordinator

    Location:Bristol

    Salary:Up to 35000 DOE

    This is a fulltime role based atHyphen Mosley Street Manchester. The Facilities Assistant willoversee the daytoday operations and maintenance of ourmultitenanted office buildings. This role requires an organisedteam player who can handle various tasks from general admin dutiesto handson facility management tasks. The candidate will workclosely with the Front of House Facilities Manager to ensure thatthe management of the building is satisfactory for both of ourtenants and clients.

    Reporting directly to theAccount Manager and Client the candidate will deliver an excellenttenant experience whilst ensuring all services are managed tocontract and legalrequirements.

    KeyResponsibilities:

    • SupportFOH Community Manager in managing and prioritising workloads toensure achievement of servicestandards.
    • Handleenquiries and requests from tenants in a timely and professionalmanner
    • Conduct dailywalkthroughs to identify and address any maintenance or cleanlinessissues
    • Arrange and overseerepairs including coordinating with external serviceproviders
    • Obtain quotesand assist in the procurement of services andsupplies
    • Management ofcompliance and H&Ssoftware
    • Assist withmaintaining accurate records and keeping the Client Dropbox up todate
    • Provide minor repairsand maintenance tasks wherepossible
    • Ensure compliancewith health and safety regulations andguidelines
    • Conduct regularsafety inspections and address any potentialhazards
    • Assist inmanagement of office fitouts and office moves asneeded
    • Meeting andgreeting tenants and theirvisitors
    • Check stockinglevels of all consumables and replace whenappropriate
    • Supportinginternal events including setup
    • Creating passes for newstarters managing visitors and contractor passesprocess
    • Answering phonecalls and emails from tenants clients andcontractors
    • Sorting anddistributing post
    • Must beprepared to fill the gaps and step into the front of house role tocover holidays andabsences

    KeySkills:

    Previous experience in afacilities or office management role ispreferred.

    Strong organizational andmultitasking abilities.

    Excellent communicationand interpersonal skills.

    Knowledge of healthand safety regulations and best practices.

    Basichandyman skills for minor repairs andmaintenance.

    Ability to work independently andcollaboratively as part of a team.

    Proficiencyin Microsoft Office Suite and basic computerskills.