Office and Facilities Manager - Park Royal, United Kingdom - Reed Business Support

Reed Business Support

Verified Company

Park Royal, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Office and Facilities Manager

Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
Develop office policies and procedures, and ensure they are implemented appropriately
Perform receptionist duties: greet visitors, direct post and deliveries, answer and direct phone calls
Manage office supplies inventory and place orders as necessary
Identify opportunities for process and office management improvements, and design and implement new systems
Provide other administrative support as necessary, including scheduling group meetings, chair meetings, write minutes, maintaining calendars, carrying out research, and creating reports
Central point of contact for all employees within the company
Manage office budget
Booking accommodation and flight for staff travel
Maintaining office policies and managing health and safety procedures
Data responsibilities including GDPR, review our current policies, update and maintain
Participate in the weekly team meeting and write the minutes
Assisting the team with special project eg office moves, renovations
Assist with office layout planning and office moves
Risk assessments
Point of escalation for IT issues, liaise with the IT support team as a single point of contact when required
Internal communications
Point of contact for legal queries, review legal documents, liaise with legal experts when required
Responsibilities for the timesheets process for payroll
Internal point of contact for HR queries, liaison with the company HR consultant
Manage the HR system and ensure all holidays and sickness are logged
Assisting with HR and associated staff appraisals, training and staff development
Implement an appraisal process
Assisting in the employee recruitment process
Advertise roles on social media sites in order to keep recruitment fees to a minimum
Manage the onboarding of new employees and the leavers process

Skills/Experience:

At least 3 years working as an administrative/office management role
Experience as a personal/executive assistant
Must be proficient with Microsoft Office and Google products
Excellent interpersonal skills including the ability to build a rapport with all levels of staff
Accuracy and eye for detail with excellent time management and organisational skills
Professional, friendly and approachable with an assertive and confident manner when required
A can do attitude and willingness to go the extra mile to get things done
Ability to priorities tasks according to importance and priority
Discreet and trustworthy, able to deal sensitively with private or confidential information
Excellent written and communication skills
HR experience
Knowledge and experience of timesheet, payroll, HR packages
Problemsolving skills and the ability to work on a tactical and strategic level
The ability to work under pressure and to tight deadlines
Ideally experience in reviewing legal document
Ideally marketing and social media experience
Working in the office with a look to review this once the training is complete