Apprentice Procurement Administrator - London, United Kingdom - Quattro Plant Ltd

Quattro Plant Ltd

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

PURPOSE OF JOB
To support the business by administering the purchasing procedures.

MAIN RESPONSIBILITIES

Process incoming purchase order requests in a timely manner and in accordance with authority limits
Check PO requests have been raised correctly and costs match quotations received.
Allocate and issue order numbers for all approved purchase orders to the requester
Maintain excel spreadsheet to obtain PO numbers.
Ensure quotations are saved in the relevant purchase order document folder.
Review and process purchase invoices received, which have been authorised for payment.
Liaise with suppliers/requesters if there is an invoice query.
Reconcile supplier statements.
Request copies of missing invoices.
Ensure all supplier delivery notes are saved in the purchase order document folder
Assist Procurement Manager to maintain Approved Suppliers List Spreadsheet, ensuring that all documentation is kept up to date.
Assist the Procurement Manager in contacting suppliers to request renewed documentation as shown on Approved Suppliers List Spreadsheet.
Assist the Procurement Manager with request for Material Data Sheets for substances purchased and stored at the depot
Assist the Procurement Manager as deemed appropriate to increase knowledge and skills
Attend required safety briefings and ensure you understand the context and what is required of you
Participate in drug and alcohol screening when required
Report any accident, incident or near miss in which you are involved or which you witness and to fully cooperate with any subsequent investigation
Adhere to all company policies and procedures

ESSENTIAL SKILLS

Able to perform all duties in a polite, efficient, professional and courteous manner
Reliable, methodical and well organised
Excellent verbal, numeric and written skills
Excellent IT skills, fully skilled in Microsoft Office suite (Word, Excel and Outlook)
Excellent telephone manner
Good attention to detail with a tenacious approach
Maintains high personal standards and always keen to learn new skills
Able to manage priorities and deliver on time