Executive Assistant - Bristol, United Kingdom - PA Consulting

PA Consulting

Verified Company

Bristol, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Description:

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Bristol, BS1:

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Full time:

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Start date ASAP

We are looking for an Executive Assistant to join PA Consulting, Bristol office on a Temp to Perm Basis. You will be working closely with Partners, Consultants and external clients, the post is both secretarial and administrative.

Our central business support function has been specially designed to support our capabilities and business areas providing support to Partners and generally ensuring the smooth running of the team, consequently allowing our Partners and Consultants to focus on client projects.
Full secretarial support to Partners

Diary Management - Organisation of complex diary and international travel arrangements across multiple time zones and complying with visa requirements. Liaising with both internal and external clients, including senior stakeholders across PA.

Time Management - Manage and prioritise workload, acting on your initiative to complete tasks.

Submission of expenses - ensuring these are submitted promptly complying with company policy.

Support to the wider consultant team - booking rooms and visitors, catering and travel booking support.

Support to client facing propositions and initiatives lead by the partners you will support such as arranging internal team meetings, promoting external client events, preparing documents, action taking/tracking and printing/binding documents.

Mentoring of junior members of the business support team.

Support to the Defence Business Unit. You have the autonomy to scope & project manage this part of the role as you see fit.

We are looking for someone who can:

Co-ordination of MOD Account governance
Standardising processes across the subaccounts i.e. on & offboarding of new joiners
Coordinate events
Attend team meetings

Bristol Office facilities including:

Being onsite in the Bristol office at least four days per week.
Overseeing the Business Facilitator in Bristol and being an escalation point for any difficult issues.

Qualifications:

Educated to A level standard or equivalent
A good level of secretarial and administrative experience, preferably in a large organisation
Confidence to push back and to the right thing not the easy thing.
Experience of working within a business support team
Broad knowledge of complex diary management
Relationship building skills
Computer literate with excellent MS Office skills especially Outlook, Word and PowerPoint
Professional manner
Proactive, with a commitment to quality, accuracy and close attention to detail
Effective communication skills (both written and verbal)
Proven planning and organisation skills with ability to work to tight deadlines
Ability to prioritise, work under pressure to tight deadlines and adapt to change, able to prioritise and multitask
Calm when working under pressure
Excellent team player with flexible and adaptable approach to work

INTERNAL BUSINESS TITLE IS SPECIALIST
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