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Administration Assistant - Southampton, United Kingdom - Snows Group

Snows Group

Verified Company

Southampton, United Kingdom

1 month ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Location
Southampton

Region
Hampshire

Category
Head Office - Southampton (SBH)

(Administration)

Vacancy Type
Permanent/Part Time

Salary
£23,000 - £25,000 DOE

Job Summary

The Driving Spirit

Based in the South and South-West of England, Snows Motor Group is an AM Top 50 automotive retailer covering 20 brands across 54 franchises.

We differentiate ourselves from our competitors by delivering an exceptional level of service to both our customers and manufacturing partners.

We are currently on the lookout for a
Administration Assistant to join our established team at
Head Office based in
Southampton.

Your day
As a
Administration Assistant, you will provide administrative support to the Administration team.

Your day will include:

Welcoming and looking after visitors
Organizing and maintaining diaries and making appointments, including booking venues, refreshments, flights, trains and parking
Send out monthly meter read reminders, collate reads, put onto the spreadsheet, submit to Broker, every quarter submit Water reads
Every quarter submit solar meter reads on the various supplier portal, send Solar payment schedule for Haven to the CFO to raise invoices, send invoices to Haven for payment, update Meter Read spreadsheet with payment details
Update Managers List, Dealership Address List, Abbreviation List each time there is a change, amend and distribute accordingly
When notified of starters, movers, leavers check First Aider, Fire Marshall and Keyholder Schedules and delete, move or add where required and update Sentinel
Ensure the keyholder schedule is up to date with leavers, movers and new dealerships for alarm call outs, update Sentinel with keyholder responsibility to ensure prompts if minimum requirements are not adhered to, send schedule update to TAC for the Monitoring Station
Update the schedule to show current TV licence is in date when renewal is due, send paperwork to accounts for DD or payment, save licence to H&S shared drive so dealerships can view current certificate
Ensure the Ram Tracking portal has the correct vehicle registrations on the systems
Run the monthly postage report from the PB portal and send cost schedule to CFO
Order any uniforms that are required by Head Office colleagues
Update supplier contracts with new sites / prices / changes and ensure they are saved on the shared H drive for Accounts so they can sign off invoices correctly
Support the PA to the Executive Board with updating filing and tidying up the Electronic Filing System and Hard Copies
Review staff leavers to make sure TCF, CitNOW, EMaC user accounts have been disabled/deleted

Have you got what it takes?

Ability to work to tight deadlines
Able to plan and organise self
Attention to detail with accurate quality of work
Able to assimilate information quickly and provide accurate detail
Strong work ethic and adaptable to change

What is in it for you?

Competitive salary and bonus scheme.
Full training and support to help you immerse yourself in the role and Snows values.
30 days holiday, inc. Bank holidays plus additional holiday entitlement as recognition of length of service with Snows at 5, 10, 15, 20, 25, 30 years anniversary. (Pro rata for part time employees).
Birthday day off
Discounted MOTs, Service & Parts.
Recommend a Friend Bonus/ Introducing a Customer Bonus.
Life Assurance Benefit.
Snows Contributory Pension Scheme.

BEN