Finance Assistant - Haslemere, United Kingdom - PROC11

Description

Job Summary:

The post holder is accountable for ensuring all elements of finance and administration functions relevant to this role are fulfilled.

The post holder is responsible for:

• Financial support to daily financial processes, including bookkeeping activities and payment of invoices
• Support specific projects and services as per requirements of the role, services, and the company.
• Supporting PCNs/Practices in respect of invoice and other financial enquiries
• Support Finance Manager and Primary Care Networks (PCNs) in respect of Additional Roles Reimbursement Scheme (ARRS).
• Provide cover for the Financial Controller as and when required

As this is a part time role, the advertised salary would be pro rata for the hours worked.


Key Responsibilities:


Invoices

• Raise receivable invoices, monitor approval, and ensure timely payment
• Downloading and forwarding invoices for approval and monitor for accuracy
• Process, pay and check approval status of invoices payable
• Checking Direct Debits reconcile
• Review invoices against budget for ARRS roles and third parties
• Managing invoices, approvals and expenses for agreed Projects

Xero

• Entries for all invoices/payments for PHL and PCS as well as ensuring correct accounts allocation and backing documentation
• Reconciling transactions against bank
• Journal vouchers raised when required
• Review overdue invoices owed and bills to pay

Banking

• Managing payments/receipts
• Reconciling statements to Xero
• Setting up new supplier templates (and obtaining approval)
• Corporate Card Management

PCNs

• Liaising with all practices in regard to finance queries
• Arrange payments to practices following receipt of payment and approval of monthly analysis by Finance Director
• Monthly Remittance for payments sent to PCNs

Projects

• Liaison with PHL Operations and PCS to ensure awareness of any projects, appropriate budget and finance set up is in place with agreed approvers.
• Maintaining PCS Project/Funding list

Payroll

• Prepare monthly payroll journal for review with Financial Controller
• Process faster payments
• Pay & check HMRC/Pension payments reconcile to monthly payroll report

• BACS

• Reports run monthly and shared with HR/Payroll

ARRS

• Reviewing invoices received against defined roles. Liaise with practices to ensure accurate and up to date information
• Check Finance list against HR list for Starters/Leavers/Changes
• Maintain tracker spreadsheet
• Update NHS portal monthly for review with Financial Controller before submission

HR

• Liaising with HR to ensure correct data available and supplied on time
• Reviewing/checking possible issues

• Secondments

• Support HR to check all costs covered within agreement and recharge method known together with reference requirements (eg Purchase Order No/FAO)

Person Specification


ESSENTIAL QUALIFICATIONS

• AAT or Equivalent level of qualification

ESSENTIAL KNOWLEDGE AND EXPERIENCE

• Strong finance background with good analytical skills. Has the ability to take data and turn it into meaningful information for reporting purposes
• Strong attention to detail, great communication skills
• Experience with Xero or similar accounting package and PowerPoint, strong Excel skills

ESSENTIAL PERSONAL ATTRIBUTES

• Good communication skills
• Flexible to deal with changing priorities
• Present a professional approach at all times
• Efficient and selfmotivated
• Personable and approachable
• Respect for all with a commitment to equality and diversity
• Disciplined and organised, with the ability to work under pressure and manage own time
• Discreet when dealing with confidential information
• Able to work as part of a team, cooperating to work together and willing to help and assist wherever possible and appropriate

Job Types:
Part-time, Permanent

Part-time hours: 22.5 per week


Salary:
£30,000.00-£35,000.00 per year


Benefits:

• Company pension
• Work from home

Schedule:

• Day shift
• Monday to Friday

Work Location:
Hybrid remote in Haslemere

Application deadline: 09/04/2023

Expected start date: 01/05/2023