Personal Assistant, Infrastructure Investments Ftc - London, United Kingdom - eFinancialCareers

eFinancialCareers
eFinancialCareers
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London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

About Columbia Threadneedle Investments

You'll find the promise we make to our clients is the same one we make to our employees
:Your success is our priority.


Here, you'll find growth and career opportunities across all our businesses. We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,000 people working together. Our expertise is diverse with more than 450 investment professionalssharing global perspectives across all major asset classes and markets.

Our clients have access to a broad array of investment strategies and we have the capability to create bespoke solutions matched to clients' specific requirements.

We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.


Job Purpose Statement
Where you'll fit in & what our team goals are....

We're looking for a Personal Assistant to support our Infrastructure Investments team on a fixed term basis to cover parental leave.

In this role you'll be supporting a team of 6, including the Global Head of Infrastructure Investments.

Role Responsibilities

How you'll spend your time
:


  • Provide comprehensive PA support to the Global Head of Infrastructure Investments including inbox management.
  • Provide comprehensive administration support to the Infrastructure Investments team.
  • Proactively manage team diaries.
  • Extensive travel booking; arranging flights and accommodation in line with company travel policies and with the best value in mind, ensuring approvals are gained.
  • Where necessary and arranging itineraries, documentation, visas etc.
  • Prepare and submit Infrastructure Committee papers within the permitted timescales.
  • Assist with Investment Committee papers and other transaction documents.
  • Prepare and submit expense claims via the Concur system within the permitted timescales.
  • Prepare fund expenses via concur and assist the operations team on a quarterly basis with charging them back to the fund.
  • Prepare and submit expenses to the relevant portfolio assets.
  • Prepare and submit company invoices through Ariba and fund invoices via the operations department.
- intain and submit various spreadsheets.

  • Deal with external and internal meeting requests (including arranging Teams/VCs and room bookings with the relevant equipment/catering etc.)
  • Ensure all subscription renewals are completed with the vendor management team.
  • Coordinate team and Investor events i.e., offsites/lunches.
  • Deal with incoming & outgoing correspondence.
  • Update the organisation charts for the team when needed.
  • Adhoc duties such as filing, photocopying, scanning, stationary orders.

Key Capabilities

To be successful in this role you will have
:


  • PA/ Team assistant experience.
  • Good communication & organisation skills.
  • Ability to multitask.
  • Moderate excel knowledge.
  • Maintain levels of confidentiality.
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