Senior Document Controller - London, United Kingdom - Subsea 7

Subsea 7

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Organisation

Position
Senior Document Controller

Vacancy ref
83050

Based in
London - Sutton

Business area
Subsea & Conventional

Working hours
37.5 hours per week

Contract type
Staff

Closing date
14/04/2024

Vacancy information

OVERVIEW OF ROLE
The Senior Document Controller ensures that the projects technical documentation is properly checked and formatted. You will setup the document process within the project and ensure the documentation flow is fluid and tracked.

The Senior Document Controller supervises the Document Controllers team within the project. They will liaise with other project disciplines in order to coordinate the Document Control actions and reporting.

The Senior Document Controller ensures all documents are finalised at project end and that the Final Documentation is correctly compiled.

You would supervise the project documentation archiving.

All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.

SPECIFIC KEY RESPONSIBILITIES & ACTIVITIES

Setup the documentation process and issue the Project Document Control Procedure
Setup the Electronic Document Management System (EDMS)
Cooperate with Engineering and Planning disciplines in order to fill document

- numbers and format information in the Master Document Register (MDR). Ensure
- that all documents are referenced

Cooperate with SCM in order to fill document numbers and format information in the
Suppliers Document Registers (SDR). Ensure that all documents are referenced
Present the document process and format at supplier Kick-Off Meetings
Ensure that documents format is checked
Check and update metadata in the EDMS
Ensure that updated documents are available for project team
Ensure that process given in the project Document Control Procedure is followed
Dispatch documents for internal review or approval and followup internal flow
Ensure that transmissions to external stakeholders are tracked
Ensure that official return comments are received, tracked and dispatched
Reforecast document issue dates in liaison with Engineering and Planning disciplines
Create and issue status reports to project team and to client. Improve reporting for

- other disciplines specific needs

Ensure that Final Documentation is compiled
Supervise project documentation archiving (hard and electronic copies)
Challenge project Document Control team
At project end, present a Lessons Learnt to the Document Control department

AUTHORITY/DIMENSIONS

Operate within the Code of Conduct
Operate according to Subsea 7's Management Principles
Support standards and procedures for the Senior Document Controller Function

KEY RELATIONSHIPS/ STAKEHOLDERS

External

Client Document Controller

Internal

Project Manager
Project Control Manager
Project Quality Manager
Project team
Document Control Lead

PERSON SPECIFICATION

Fluent in English
Expertise in MS Word, Excel and Adobe Acrobat software
Good knowledge of IT network and information systems
Knowledge of documentation flow and process
Knowledge of documentation planning
Advanced knowledge of EDMS
Team leadership
Proactive in report monitoring
Basic knowledge of other disciplines (engineering, SCM, Quality, HSE)

What is in it for you?

Career Development - As well as being able to offer a wide variety of projects to work on we have a dedicated personal development scheme and are committed to developing our people to allow them to progress their career through the organisation

A Sustainable Future - As the energy sector continues to evolve, Subsea7 are playing a proactive role in developing emerging energy markets. These markets include decarbonising offshore oil and gas, floating wind, carbon capture and storage, hydrogen and decarbonising our own operations

Flexible working - We offer a flexible working environment with hybrid working options available

Benefits:

We pride ourselves in offering you and your loved ones a wide range of worldclass core and flexible benefits, which focus on supporting you and your family's financial, emotional, and physical wellbeing

Our vision is to make possible the global delivery of offshore energy for today and tomorrow.
Subsea7's offshore operations span five decades, successfully completing over 1000 projects.

Working in all water depths across all energy hubs, our engineering expertise, alliances, and specialist technologies enable us to engage early so that our multi-disciplinary teams can design and deliver the solutions that our clients want.

Our values are what guide us every day
:safety,
integrity,
performance,
collaboration,
sustainability, and
innovation.

We have a strong track record of safe and reliable delivery. Our reputation as a collaborative service provider in lon