Project Administrator - Oxford, United Kingdom - University of Oxford TSS

University of Oxford TSS

Verified Company

Oxford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Location:

Oxford City Centre
Category:
Project Admin
Vacancy Type:
Fulltime (temporary)
Pay rate:
£15.60 per hour + holiday pay
Web advert
Vacancy ID:16100
Vacancy Length:12 weeks-
Duties
Supporting the Deputy Director of Undergraduate Admissions in liaising with test authors and related contractual arrangements.
Supporting the Admissions Operations Coordinator in liaising with Admissions Coordinators and Departments and Divisions about test development.
Supporting the Admissions Operations Coordinator in managing the pre

- and post-test quality assurance processes.

Arranging meetings, appointments and events including locating and booking appropriate facilities and catering, sending and tracking invitations and taking minutes for meetings.
Produce reports from and enter data into the Clarity Project & Portfolio Management software (PPM system) to assist with resource planning for project delivery, alerting the Heads of Practice where there is unmet demand or available capacity.
Assisting in the production of agendas, handouts and documentation for meetings and events.
Producing good quality minutes of formal Project Board meetings.
Support with resource management activities in the Clarity PPM tool.
Managing purchase orders and tracking invoices.

Selection Criteria

Experienced administrator with proven clerical or administrative experience.
Experience of planning and organising events and meetings, and of managing associated administration.
Experience of taking and writing up formal minutes for meetings.
Proficient use of MS Office, including Outlook, Excel, Word and Powerpoint.
Attention to detail and high level of numeracy with experience of raising Purchase Orders, tracking delivery and invoices, and monitoring budgets to assist with project financial reporting.