Admin and Finance Assistant - Bristol, United Kingdom - Counter Terrorism Policing

Counter Terrorism Policing

Verified Company

Bristol, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Closing Date:23 May 2024

Location:
under 45 minutes from central Bristol or Taunton

Salary range:
£24,921 - £27,351

Contract type - Full time

Scale - Scale 4

Information about the Role

This role, as part of a small team, provides an administration and financial support function to a national unit, regionally based within the South West.

The role requires accurate financial record keeping, maintenance of accounts as well as instigating financial records including the raising of purchase orders.

The role also provides a customer service based function to our internal colleagues assisting with queries and providing general administrative support as well as a diary management / PA function to our Head of Unit.

Key Responsibilities

To maintain the CTPSW covert accounts, ensuring accurate financial record keeping whilst maintaining the integrity and security of the information. To assist with queries or actions that arise from the annual audit of the CTPSW covert accounts.
To provide a diary management/PA function to the Head of the Unit, arranging meetings etc as required. To book travel arrangements and accommodation for CTPSW staff and to check and code invoices in line with force practice. To organise video conferencing facilities as required.
To regularly update personnel files with emergency contact detail. To issue welcome packs to all new employees of CTPSW, ensuring the content is required and update as required. To liaise with the appropriate manager to maintain accurate structure charts for the Unit.
To be responsible for all CTPSW purchase orders, ensuring goods have been received on SAP and chasing deliveries/credits with the relevant company.
To check payroll entries against operational costing sheets, updating as appropriate. To distribute, balance and reconcile the CTPSW petty cash.
To check manual overtime claims for accuracy, allocating the appropriate rate of pay and budget codes and updating the costing spreadsheets. To balance credit card statements against receipts, allocating a budget code and calculating the VAT element. To ensure all deposit monies are receipted and coded.
To accurately input data and maintain records on the National Covert Asset Management Database, producing reports as required by NCTPHQ and for the year end.
To issue personal equipment to CTPSW staff through the Asset Management system, carrying out regular audits of recorded equipment and arranging disposals as necessary.
To provide advice and guidance on admin and finance procedures to the regional staff and deal with enquiries as appropriate.
To provide cover for the Reception/Admin Support Clerk role as required.
To check driving licences and insurance of CTPSW staff to ensure they are authorised to drive police vehicles or to use their own vehicles for business purposes.
To liaise with Regional Forces in respect of seconded officers and operational costing and preparing purchase orders as appropriate for their reclaim.

Further information about the role is also available via this link.