Executive Assistant - Ipswich, United Kingdom - TIME Appointments Ltd

TIME Appointments Ltd

Verified Company

Ipswich, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Time Appointments are proud to be recruiting on behalf of a market leading local business who are currently seeking to appoint a highly skilled and first-class Executive Assistant to join their successful and growing team, the Executive Assistant primaryfocus will be to provide high level administrative support to Senior Team Members and Directors across the business, which may change from time to time in accordance with business needs.

The successful applicant will be required to communicate, prioritise workload, handle multiple tasks with a pro-active, efficient, and organised approach together with possessing the ability to organise a large team with a high degree of professionalismis paramount.

This is a fantastic opportunity to work for an award-winning company who really take care of and invest in their employees, they offer flexible working as well as an exceptional benefits package, it is an extremely exciting time to be a part of their business.

Key Duties:

Coordination of diaries for both internal and external meetings
Venue finding (if off site) and setting up of meeting facilities, organisation of refreshments/lunch requirements and IT equipment
Organising travel arrangements; flights, hotels, parking, and transportation
Preparation and provision of documentation for meetings
Day to day admin support to Divisional Director's and Regional Manager's
Booking staff meetings for the Divisional Director's and Regional Manager's
Scheduling new starter inductions for the Divisional Director's and Regional Manager's
Organisation of product launches and product training when required
Issuing of invitations/meeting requests and coordination of attendees
Assisting with the organisation and coordination of attendees for staff events
Organising and coordination of attendees for client/contractor entertainment
Production and collation of monthly reports utilising inhouse database systems and information from internal departments
Booking of hotels, flights, train tickets etc as and when required by the wider external team
Support to the Executive Assistant Manager as and when required

Key Skills & Experience:

High level of spelling and grammar
Excellent organisational skills and abilities
PA/EA background
Excellent communications skills both verbal and written
Professional, friendly, and resourceful approach
Team spirited attitude
Advanced level of computer literacy intermediate knowledge of all Microsoft Products (PowerPoint, Word, Mail Merge, Excel etc.)
To be flexible to work additional hours as and when required